[Admin] Administrative Assistant

Description

Job Summary: Responsible for providing administrative support to ensure compliance with procedures, processes, and internal policies within their area of responsibility. Key Highlights: 1. Support the team on daily administrative matters. 2. Update spreadsheets/systems and clarify questions regarding processes. 3. Assist in creating presentations and low-complexity materials. **[Admin] Administrative Assistant** ==================================== TOTVS | Belo Horizonte - MG | Hybrid Job Description Responsible for providing administrative support to ensure compliance with procedures, processes, and internal policies within their area of responsibility. Responsibilities and Duties Serve internal and external customers in person, via phone, or virtually. Clarify inquiries or forward them to the responsible party; * Support the entire team with day-to-day tasks, such as responding to emails, organizing work schedules, and booking meeting rooms; * Update departmental spreadsheets/systems according to guidance and information provided by analysts and department coordinators; * Clarify questions about departmental processes and procedures using communication tools (emails, phones, etc.); * Process invoice payments. Enter information into Protheus or respective departmental systems; * Procure products or services per request, following established processes and procedures defined by responsible departments; * Assist in creating presentations and low-complexity materials using tools such as G Suite and PowerPoint, under direct guidance from immediate leadership. Requirements and Qualifications Education: Completed high school; currently pursuing a higher education degree. Desirable Requirements * Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) is desirable; * Familiarity with G Suite is desirable. Salary Range To be determined Employment Type CLT (Consolidation of Labor Laws) Benefits * TOTVS Network University: A corporate university offering free content and certifications for all employees; * +Healthy Program: Supports each TOTVER through advisory services and initiatives focused on physical, mental, and financial well-being; * +Advantages Program: Latin America’s largest discount network, exclusively for our employees; * +Care Program: Personal support program for employees and their families, offering guidance across various specialties including psychology, social work, pet consulting, etc.; * Einstein Conecta: Free online medical consultation service provided by physicians from Hospital Israelita Albert Einstein; * Health and dental insurance; * Meal and/or food allowance; * Transportation allowance and shuttle services at select metro stations; * Extended maternity and paternity leave; * Lactation room; * Bicycle parking; * Changing room; * Life insurance; * Childcare allowance; * Private pension plan; * Office designed to foster creativity and productivity, featuring snack areas, game rooms, billiard tables, and relaxation lounges; * Gympass. About the Company As a technology leader, we are a community of passionate, innovative, autonomous, and continuously learning professionals driven by performance. Together, we create opportunities, transform futures, and share knowledge. Your professional development occurs in an inclusive, respectful, and energizing environment — people supporting people! We pursue sustainable growth. We leverage data and AI to drive smarter, more efficient outcomes for our customers. Join us in innovating and building the future of technology. #VemPraTOTVS #SomosTOTVS