Administrative Assistant

Description

Job Summary: Administrative Assistant at Escola Bilboquê, responsible for organizing and sustaining administrative and operational routines to ensure structured, secure, and efficient operations. Key Highlights: 1. Strategic involvement in institutional and pedagogical operations 2. A welcoming and organized environment focused on professional development 3. An organizational culture grounded in collaboration and teamwork **Title:** Administrative Assistant **About Us:** At Escola Bilboquê, we view the administrative department as a strategic component of institutional operations, directly contributing to organization, security, infrastructure, and the sustainability of pedagogical experiences. We value organized, proactive professionals committed to efficient, collaborative, and school-culture-aligned institutional processes. **Your Role:** To organize, monitor, and sustain the school’s administrative and operational routines, contributing to structured, secure, and efficient institutional processes. **Responsibilities:** * Support the organization and operation of the school’s administrative and operational routines; * Manage school infrastructure and provide support for institutional events; * Monitor and follow up on requests related to maintenance, organization, and operation of facilities; * Track suppliers, services, and institutional budgets; * Support inventory control, materials, and institutional resources; * Monitor checklists, operational processes, and sector organization; * Supervise support teams, cleaning staff, security personnel, maintenance staff, and other operational service providers; * Support institutional security processes and facility organization; * Organize and monitor institutional documentation and administrative controls; * Assist in planning and organizing institutional events and activities; * Collaborate with school leadership, coordination, psychology, and other institutional departments; * Support student, material, and supplier entry/exit workflows; * Monitor requests related to space organization and institutional preservation; * Contribute to administrative process organization, predictability, and efficiency; * Support the creation of an organized, safe, collaborative, and institutionally aligned environment. **Prerequisites:** * Experience in administrative, operational, or organizational routines; * Organization, systemic vision, and attention to detail; * Ability to plan, monitor, and control processes; * Strong communication skills and professional demeanor; * Aptitude for teamwork and integrated collaboration across departments; * Proactive, collaborative profile aligned with institutional culture; * Responsibility, commitment, and organization in managing tasks; * Familiarity with digital tools and technological resources applied to administrative organization; * Ability to handle multiple institutional demands and priorities; * Interest in professional development and continuous improvement of processes. **Benefits:** * A structured, welcoming, and organized institutional environment; * Integrated work with pedagogical, administrative, and management teams; * Close collaboration with institutional leadership; * Professional development and ongoing mentoring; * An organizational culture centered on organization, collaboration, and teamwork; * Participation in institutional processes and support for pedagogical operations; * A respectful, collaborative environment aligned with institutional procedures; * Clear guidance and support for task execution; * Transportation allowance; * Health insurance; * Life insurance; * Meal allowance for positions with workloads exceeding 8 hours per day; * Attendance, punctuality, and commitment bonus tied to institutional routines. **Location/Work Model:** Nova Lima | On-site **Working Hours:** 40 hours per week Interested candidates should send resumes to curriculos@bilboque.com.br Subject line: Administrative Assistant Job Type: Full-time, Permanent CLT Compensation: R$2.800,00 per month Benefits: * Medical assistance * Life insurance * Meal allowance * Transportation allowance Experience: * Microsoft Excel (Preferred) * Administrative Assistance (Preferred) Work Location: On-site