Junior Administrative Analyst (On-site)

Description

Job Summary: This position involves managing and supporting the office’s administrative and infrastructure activities, including general services control, procurement, inventory management, and diverse administrative support. Key Highlights: 1. Administration and infrastructure activity management and support. 2. General services, inventory, and procurement control via SAP. 3. Diverse administrative support and backup for executive secretarial duties. The role entails managing and supporting the office’s administrative and infrastructure activities, covering general services control (security, cleaning, reception, and telephony), shift and vendor monitoring, office and pantry supplies inventory tracking and SAP-based procurement, storage, and distribution, as well as organizing external services such as motorcycle couriers, postal services, municipal government offices, and notary offices. It also includes diverse administrative support — archiving, document digitization, spreadsheets, reports, corporate cards, insurance, and layouts — with the possibility of serving as backup for executive secretarial duties and assisting with domestic and international travel support. **Responsibilities and Duties** * Occasionally handle telephone calls and receive visitors; * Monitor and guide internal service providers such as security, cleaning, and reception to ensure quality and promptness; * Manage work schedules and tasks for general services staff to optimize time and human resource utilization; * Select specialized service providers from professional companies to ensure optimal service quality; * Monitor office and pantry supplies inventory, manage purchase requisitions, storage, and distribution; * Manage the company’s mobile telephony service; * Monitor and manage requests for external services such as motorcycle couriers, notary offices, municipal government offices, graphic printing, postal services, and parking cards; * Assist in creating company layouts; * Perform cost allocation and invoice closing; * Manage key copies, employee flip-flop cabinets, and drawer units; * Enter Purchase Requisitions and Pre\-edited documents into the SAP system and monitor purchase order approvals and goods receipt; * Support administrative tasks including file organization, digitization, printing, document signature collection, report generation, and spreadsheet preparation; * Consolidate corporate credit card reports; * Monitor company insurance policy expiration dates and coverage scope; * Organize external administrative services (e.g., motorcycle couriers, postal services); * Serve as backup for executive secretarial duties; * Potentially assist with domestic and international travel-related tasks (reservations, traveler issue resolution, voucher review, and policy training); * Comply with the RBA Code of Conduct principles, promoting ethical, safe, and environmentally responsible practices; * Understand, implement, and promote the company’s Integrated Management Policy guidelines, committing to perform job duties in accordance with current procedures and programs; contributing to achieving defined objectives and goals, and supporting compliance with organizational management system requirements and its effectiveness. * Position subject to OEA security program classification. **Requirements and Qualifications** * Intermediate/Advanced Excel and Word proficiency preferred; * Currently pursuing a Bachelor’s degree in Business Administration or related fields; * Prior experience in administrative roles; * Advanced English proficiency preferred; **Additional Information** **Working Hours:** Monday to Thursday: 8:00 AM – 5:45 PM; Friday: 8:00 AM – 4:45 PM, with a 1-hour break each day. **Benefits:** * Health and dental insurance; * Meal allowance and/or food voucher; * Transportation allowance; * Life insurance; * Profit-sharing program (PLR); * Pharmacy discount program; * Total Pass (Gym access); * Discounts on language schools and universities; **We are HT Micron**, an industry leader providing **advanced semiconductor products**. Our portfolio includes memory solutions for computers, mobile phones, and smart TVs, as well as System\-in\-Package connectivity solutions for the Internet of Things (IoT). We are a Brazilian company, majority-owned by the South Korean HANA Micron Group, headquartered in São Leopoldo/RS. We seek professionals eager to make a difference, ready to innovate and grow alongside our team! We highly value our people and uphold the following core values: * Customer focus with excellence: Be a trusted partner for our customers. * Collaboration: Leverage collective effort. * Owner mindset: Pursue high performance, embrace challenges, and assume responsibility. * Diversity: Value the skills and competencies of all individuals. * Innovation: Improve every day. * Creating value: Focus on results and collective high performance. Do you identify with us? Apply to our open positions or submit your resume to our talent pool and join our team!! *Our selection processes are completely free of any fees or charges.*