Administrative Assistant

Description

Job Summary: Administrative Assistant to work at a technical assistance company, focused on monitoring public procurement and supporting bidding processes. Key Highlights: 1. Performing administrative tasks in specialized technical assistance 2. Focusing on monitoring public procurement portals and bidding processes 3. Supporting proposal preparation and document control We are seeking an **Administrative Assistant** to work at a **specialized technical assistance company serving cold rooms, medical equipment, and dental equipment**. **POSITION**: Administrative Assistant **EMPLOYMENT TYPE**: CLT (Consolidated Labor Laws) **WORK SCHEDULE**: Monday to Friday, from 8:30 AM to 6:30 PM (with a 1-hour and 30-minute break). **SALARY**: R$ 1.800,00 **BENEFITS**: VT (transportation allowance paid in cash) **WORK MODE**: On-site **REQUIREMENTS:** * Completed high school education (technical or undergraduate degree in Administration, Public Management, Law, or related fields is desirable); * Prior experience in administrative tasks or in the bidding sector; * Basic knowledge of public procurement portals and electronic bidding systems; * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong writing skills; * Residing in Cachoeirinha or nearby areas. **EXPECTED COMPETENCIES:** * Organization, attention to detail, and adherence to deadlines; * Strong verbal and written communication skills; * Results-oriented mindset and sense of responsibility; * Confidentiality and care for sensitive information; * Proactivity and teamwork; * Ability to handle multiple simultaneous tasks and deadlines; * Aptitude for learning regulations and procedures related to public bidding. **MAIN RESPONSIBILITIES:** * Daily monitoring of public procurement portals (e.g., Comprasnet, Bionexo, LicitaCon, Gov.br, among others) to identify new opportunities aligned with the company’s product portfolio; * Preliminary reading and analysis of tender notices, terms of reference, and attachments; * Supporting the preparation of commercial and technical proposals according to tender requirements; * Requesting and organizing qualification documents (certificates, CREA registration, financial statements, ANVISA, INMETRO, etc.); * Assisting in completing price spreadsheets, drafting declarations, and submitting proposals via electronic systems; * Managing deadlines for challenges, appeals, and rebuttals, organizing respective defense documents; * Tracking publication of results, award notices, approvals, and validity periods of price registration agreements; * Supporting the contracts department in formalizing agreements, addenda, and receiving purchase orders; * Updating registrations and certificates with public agencies and procurement portals; * Performing physical and digital archiving of bidding processes, maintaining updated internal records; * Generating reports on bidding progress and performance indicators. Job Type: Full-time, Permanent CLT Compensation: R$1.800,00 per month Benefits: * Transportation Allowance