Administrative Assistant

Description

Job Summary: Ensure the organization and reliability of administrative, financial, and internal control processes, supporting management and operations. Key Highlights: 1. Management and operational support 2. Process organization and reliability 3. Analytical and control-oriented performance **Job Mission** Ensure the organization and reliability of administrative, financial, and internal control processes, supporting management and operations in executing routine tasks and decision-making. **Main Responsibilities:** * Execute payments for invoices, suppliers, and other financial commitments according to established guidelines and deadlines. * Perform bank reconciliations, verifying entries, balances, and financial transactions. * Manage uniform and PPE (Personal Protective Equipment) administration, including distribution, replenishment, recordkeeping, and inventory organization. * Close electronic timekeeping records, verifying work hours, attendance entries, absences, overtime, and time banks. * Prepare and organize payroll-related information, interfacing with HR and Accounting departments. * Support shift scheduling, time banks, and overtime tracking, ensuring compliance with internal policies and legislation. * Prepare administrative, financial, and operational reports to support management. * Execute monthly administrative closing, organizing documents and information for submission to Accounting. * Organize and maintain up-to-date tax documents, contracts, administrative files, and internal controls. * Support managers and operational leaders in administrative, control, organizational, and information-related requests. **Scope of Work:** * Administrative, financial, and personnel routines. * Direct support to management and operational areas. * Interface with Accounting, Finance, and HR departments. * Organized, analytical, and process- and control-oriented performance. **Desirable Qualifications:** * Completed high school education (technical or higher education in Administration, Accounting, or related fields is desirable). * Organizational skills, attention to detail, and sense of responsibility. * Analytical profile, discretion, and commitment to deadlines and confidentiality. * Basic knowledge of administrative, financial, and timekeeping routines will be considered a plus. **Compensation and Benefits:** * Base salary: R$ 2\.400,00 * Commission: as per collective agreement * Attendance bonus * Transportation allowance Minimum Education Level: Technical Course * On-site meals * Full uniform * Transportation allowance * Attendance bonus