Administrative Assistant

Description

Job Summary: We are seeking a proactive Administrative Assistant with energy and resilience to work in a dynamic environment with constant challenges, sharing experiences with talented professionals. Key Highlights: 1. Professionals committed to becoming the best version of themselves 2. A dynamic work environment with constant challenges 3. Sharing experiences with talented and creative professionals **JOB DESCRIPTION** Are you an administrative professional interested in working for one of the **largest pipe and steel distributors in Latin America**, which also offers Anchoring Systems and a Boiler Shop, with **over 51 years of operation** in the Brazilian market? **This is your chance!** At Grupo Açotubo, we seek **professionals committed to becoming the best version of themselves**, through a dynamic environment and constant challenges. Here, you will share experiences with talented, creative professionals who aim to be protagonists of their own professional development. Interested? Check out more details about this opportunity below. **THE POSITION** We are looking for an **Administrative Assistant** to join our **branch** in **CANOAS \- RS.** To succeed in this role, the candidate must have a “hands-on” profile, with abundant energy, proactivity, interpersonal skills, resilience, and strong written and verbal communication skills. **Responsibilities and Duties** * Issue fiscal and operational documents (NF\-e, delivery manifests, delivery receipts, labels, cargo manifests). * Perform order verification, including weights, quantities, product codes, and technical specifications prior to shipment. * Schedule shipments according to production priorities, sales orders, and carrier availability. * Control vehicle entry and exit at the shipping yard. * Monitor loading operations to ensure compliance with safety requirements and secure fastening of metal cargo. * Record information in the ERP system (SAP, TOTVS, Protheus, Bling or equivalent). * Update shipping control spreadsheets, KPIs, and daily reports. * Monitor inventory levels and report discrepancies to PCP and Production. * Support rotating and general inventory counts by providing necessary information and data entries. * Assist drivers, customers, and carriers by guiding them on loading procedures, schedules, and documentation. * Communicate with internal departments (PCP, Production, Quality, Sales) to ensure smooth shipping processes. * Assist in resolving logistical incidents, such as damages, fiscal document discrepancies, or delays. * Ensure shipped loads comply with company standards and technical requirements for metallurgical products. * Follow SGQ procedures (ISO 9001, ISO 14001 or other applicable standards). * Maintain organization of physical and digital files related to shipping. * Support internal and external audits by providing requested documents and records. **Requirements and Qualifications** * Prior experience in shipping, logistics, or industrial administrative routines; * Experience in the metallurgical sector (steel plates, profiles, pipes, machined parts, metal structures, etc.) is desirable. * Education: Completed high school (Administrative Technician, Logistics, or related fields preferred). * Advantage: Courses focused on logistics, shipping operations, fiscal documentation, or industrial management. * Desired Competencies: Pro\-activeness and organization; Strong communication and teamwork; Strategic vision and results orientation; **Additional Information** **What does Grupo Açotubo offer you?** * Transportation allowance (VT) * Health insurance (free for the primary holder) * Dental insurance * Pharmacy benefit program * Meal voucher * Basic food basket * Newborn assistance * Wedding assistance * Funeral assistance * Free access to courses offered by Universidade Açotubo (online) * Tuition reimbursement after 01 year of employment * Birthday day off after 01 year of employment (a full day off for birthday celebration—you deserve it). * Profit-sharing program (PPR), dependent on achievement of goals * Porto Seguro life insurance * Gympass Founded in 1974, Açotubo boasts the strongest technical and operational infrastructure in its industry. As a traditional entrepreneur in this field, it combines advanced administrative principles and strategies, making it a benchmark enterprise and leader in its segment. Currently, Grupo Açotubo comprises six divisions: * Carbon Steel Bars * Carbon Steel Pipes * Fittings and Flanges * Stainless Steels * Integrated Solutions * Incotep – Anchoring Systems The company provides comprehensive solutions, offering carbon steel bars for mechanical construction and carbon steel pipes, fittings and flanges, stainless steel plates and pipes, resulfurized steels, machined parts and anchoring systems, as well as operating an exclusive industrial service center. Our commitment to product quality is certified by DNV – Det Norske Veritas, bearing INMETRO’s seal for ISO 9001 and ISO TS 16949:09\. This strengthens our partnership with you and ensures complete coverage for your business needs. Grupo Açotubo operates from its headquarters in Guarulhos, São Paulo State, and maintains branches located in: * São Paulo \- Guarulhos, Piracicaba and Sertãozinho; * Paraná \- Curitiba and Maringá; * Minas Gerais \- Contagem; * Rio de Janeiro \- Duque de Caxias; * Rio Grande do Sul \- Canoas and Caxias do Sul; * Santa Catarina \- Joinville; * Bahia \- Salvador; * Goiânia; * Peru; * Colombia. It is the competence of a leading company, combined with the innovation of those constantly striving for excellence. **In short, Açotubo is all this!**