Administrative Assistant

Description

Job Summary: The Administrative Assistant will be responsible for supporting the company's administrative activities, ensuring organization and smooth operation of internal processes. Key Highlights: 1. Supporting the company's administrative activities 2. Organizing and ensuring smooth internal processes 3. Providing support in data analysis and decision-making **Description and Responsibilities:** **Working Hours:** Monday to Thursday: 7 a.m. to 5 p.m.; Friday: 7 a.m. to 4 p.m. **Level:** Not Informed **Employment Type:** Tenured \- CLT labor code The Administrative Assistant will be responsible for supporting the company's administrative activities, ensuring organization and smooth operation of internal processes. Key responsibilities include: * Answering phone calls and in-person inquiries, directing requests to the relevant departments. * Organizing and archiving physical and digital documents, maintaining information integrity and confidentiality. * Preparing reports, spreadsheets, and presentations, providing support in data analysis and decision-making. * Managing and monitoring incoming correspondence and e\-mails, ensuring appropriate responses and forwarding. * Assisting in organizing internal and external events, coordinating logistics and required materials. * Monitoring office supply inventory and placing replenishment orders, maintaining cost control. * Supporting HR activities, such as attendance tracking, benefits administration, and onboarding of new employees. * Collaborating with the finance team on issuing invoices, managing accounts payable and receivable. * Performing other related tasks as needed or as directed by the supervisor. **Requirements:** **Requirements:** * Completed high school education * Minimum experience in the role of Administrative Assistant * Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint) * Strong organizational and time management skills * Good verbal and written communication skills * Ability to work independently and collaboratively within a team * Proactivity and initiative **Education:** * Bachelor’s degree in Business Administration, Business Management, or related fields (preferred) **Preferred Qualifications:** * Knowledge of procurement and inventory control processes **Benefits:** Attendance bonus, Meal allowance, Transportation allowance