Administrative Assistant

Description

Job Summary: Administrative Analyst to work in the operational area, supporting administrative, financial, client and supplier relationship routines, as well as the technical and commercial teams. Key Highlights: 1. Support for administrative, financial, and operational routines. 2. Interface between clients and suppliers, technical and commercial support. 3. Development in people management and process optimization. We are seeking an **Administrative Analyst** to work in the operational area, supporting administrative, financial, client and supplier relationship routines, as well as the technical and commercial teams. The position requires organization, sense of priority, excellent communication skills, ability to handle multiple simultaneous demands, and a strong focus on efficiency. **Responsibilities:** ***Finance*** * Manage accounts payable and receivable, ensuring accurate entries, document verification, and adherence to deadlines. * Issue, verify, and organize invoices, bank slips, receipts, and other financial documents. * Assist in preparing financial reports, cash flow statements, and bank reconciliations. * Validate information and enter data into ERP systems and control spreadsheets. ***Administration*** * Archive, digitize, and organize various documents (financial, operational, and administrative). * Maintain spreadsheets and systems up to date, consistently pursuing process automation and efficiency. * Perform general administrative tasks, such as email management, document handling, updating internal controls, and support routines. ***Operations and Customer Service*** * Provide telephone and email support for opening, assisting, and tracking technical requests until closure. * Populate daily operational controls and reports. * Act as the interface between clients and service providers, ensuring alignment and smooth field request processing. ***People and Third-Party Management*** * Support HR routines: absence tracking, benefits administration, recruitment assistance, and payroll coordination. * Maintain and update service provider records, monitoring contracts, documentation, and performance. ***Commercial Support*** * Analyze requester requirements and assist in preparing commercial proposals. * Support budget tracking, negotiations, and system updates. ***Requirements*** * **Minimum education:** Completed or currently pursuing a Bachelor’s degree. * **Experience:** 1–3 years in administrative, financial, or operational roles. * **Technical knowledge:** * Microsoft Office Suite (Intermediate to advanced Excel, Word, Outlook). * Familiarity with ERP systems or management platforms. ***Behavioral Skills*** * Organization and attention to detail. * Clear communication (verbal and written). * Proactivity and analytical mindset. * Ability to work collaboratively and manage multiple demands. ***Benefits*** * Corporate mobile phone * Transportation allowance Employment type: Permanent CLT contract Salary: R$1.700,00 per month Benefits: * Medical assistance * Company mobile phone * Transportation allowance Education: * Completed Bachelor’s degree (Preferred) Experience: * Microsoft Office (Mandatory)