Job Summary: The Administrative Assistant will join the Engineering team, supporting travel logistics through quotation, ticket procurement, and accommodation management. Key Highlights: 1. Essential support for corporate travel logistics 2. Quotation management and purchase of tickets and accommodations 3. Administrative support to enhance operational efficiency We are seeking an **Administrative Assistant** to join the Engineering team, with a focus on **travel logistics support**, responsible for **quoting and purchasing air and bus tickets**, as well as **booking and managing accommodations (Airbnb and similar platforms)**. The professional will ensure organization, deadline control, alignment with requesting departments, and administrative support for travel- and accommodation-related requests, contributing to the company’s operational efficiency. Apply today! **Responsibilities and Duties** ### **Responsibilities and Duties** * Quote, purchase, and issue air and bus tickets according to departmental requirements. * Schedule, modify, and cancel accommodations, primarily via Airbnb and similar platforms. * Track and organize travel-related dates, deadlines, receipts, and costs. * Ensure proper documentation entry and organization for expense reporting and financial control. * Serve as the main contact point between employees, suppliers, and travel platforms. * Provide general administrative support to the Engineering team when required. * Ensure compliance with internal travel policies, always seeking optimal cost-benefit ratios. * Maintain updated spreadsheets, controls, and reports on travel and accommodations. **Requirements and Qualifications** * Prior experience in administrative tasks, preferably involving corporate travel management. * Experience in quoting and purchasing tickets and booking accommodations. * Familiarity with platforms such as Airbnb, airline websites, and travel search engines. * Organizational skills, attention to detail, and strong time management. * Ability to handle multiple simultaneous requests. * Basic knowledge of financial controls, invoices, and expense reporting. * Strong communication skills for interaction with internal departments and suppliers. * Intermediate proficiency in Excel or Google Sheets (cost tracking, spreadsheets, demand monitoring). * Familiarity with administrative and financial systems (expense entry, receipt organization, expense reporting). * Experience using corporate email and calendars to organize requests and deadlines. * ERP or internal administrative control system experience is desirable. **We value if you have:** * Intermediate Excel proficiency **Additional Information** **What does the Autoglass Group offer?** * **To care for your physical and mental health:** Health insurance plan with no monthly fee for you and your dependents; Optional dental plan extendable to dependents; Psychological support; Pregnancy program with extended maternity leave; Wellhub (discounts at gyms). * **To support your daily life:** Transportation allowance; Meal or food allowance. Opportunity to work and exchange knowledge daily with an outstanding, supportive team; Allya: App offering discounts at various everyday establishments and services; Ah! Here we celebrate Autoglass Group Employee Day by sending a gift to all employees. * **For career development:** Opportunity for professional growth; Feedback- and development-oriented culture; Access to the Autoglass Group Corporate Education Portal featuring over 200 free courses with certificate issuance; A highly collaborative and challenging work environment. At Autoglass Group, you’ll find growth opportunities and a strong culture of innovation and continuous improvement! * **To improve your in-office day:** Breakfast and afternoon coffee; ‍️ Relaxation moment: Relaxing massage at your **workstation**; Adjacent area at Headquarters featuring gaming room, cafeteria, barbershop, beauty salon, and more! **Join Autoglass Group!** We are a Brazilian group that believes innovation and technology can drive business development, evolution, and people empowerment; optimize processes; and deliver high-quality products and services. Our journey began with **Autoglass**, an extensive network of over 80 stores across Brazil specializing in automotive glass and parts sales. Our growth opened doors to new businesses integrated into the Group. Today, we are also market leaders in insurance and affinity solutions through **Maxpar**. In our most recent venture, we announced a new pillar focused on innovation, technology, and digitalization of operations, represented by **b4b tech**. We believe that together, our businesses can generate positive economic, social, and environmental impacts in the markets where we operate, in the lives of our employees, and in the communities where we are present. After all, we exist to provide solutions that improve people’s lives. This is the purpose that unites and strengthens our businesses. If you identify with a company that values diversity, respect, ethics, tolerance, social responsibility, and the constant pursuit of innovation and continuous improvement, come build your career at Autoglass Group!