ADMINISTRATIVE TRAINEE

Description

Job Summary: Provide customer and supplier service, and perform administrative tasks such as financial control, document preparation, and file management. Key Highlights: 1. Customer and supplier service 2. Administrative and financial support 3. Development within a trainee program ### **JOB DESCRIPTION** \*\*\*\*\*\*ALL OUR POSITIONS ARE ELIGIBLE FOR PERSONS WITH DISABILITIES AND INSS-REHABILITATED INDIVIDUALS.\*\*\*\*\*\* Serve external and internal customers and suppliers using in-person, virtual, or telephone service techniques to provide information about products and services; Participate in market research to support marketing planning, workforce forecasting, and definition of respective roles according to ApoioEcolimp’s needs; Communicate with customers and suppliers by sending electronic messages and providing information based on queries to websites, spreadsheets, and other electronic tools; Receive and dispatch correspondence and documents, manage accounts payable, monitor company receipts, issue invoices, prepare and forward documents, and make copies; Respond to requests for various files, registering and controlling them, creating electronic documents using text editing, spreadsheet, and financial control tools; Support the operational cash revenue and expense control, verifying payment and receipt vouchers and reporting to ApoioEcolimp’s finance department; Receive and inspect various materials, assisting in their storage when applicable, in accordance with established norms and procedures, supervisor guidance, and safety regulations; Complete and verify documents from all support areas, as well as control spreadsheets; Prepare administrative documents such as memoranda, official letters, circulars, and minutes, per supervisor instructions; Assist in maintaining archives, observing legal retention periods to properly register, classify, and archive documents, applying basic archival techniques; Perform related duties as assigned by the immediate supervisor, according to competencies. ### **JOB REQUIREMENTS** MINIMUM EDUCATION: Currently enrolled in Elementary School. DESIRED: Completed High School. MINIMUM EXPERIENCE IN THE FIELD: Not applicable. DESIRED: Not applicable. LICENSES/CERTIFICATIONS: Must complete the trainee program at the partner institution. ### **ADDITIONAL INFORMATION** **Employment Type:** CLT