Administrative Assistant

Description

Job Summary: Join is seeking an Administrative Assistant for a team focused on quality, creative processes, and agile development, supporting various administrative and operational routines. Key Highlights: 1. Will be part of a squad focused on quality and creative processes 2. Support in various administrative and infrastructure routines 3. Customer service for internal and external clients **\#JoinUs** Join is looking for an **Administrative Assistant** to join a team dedicated to delivering excellence! At Join, we believe software built for people transforms businesses; therefore, our Recruiting team is always attentive to finding those who will help us achieve this goal. As an **Administrative Assistant**, you will join a squad focused on quality, creative processes, and agile development. On-site position in Botafogo/RJ. **Responsibilities and Duties** **In your day-to-day, we expect you to manage the following processes:** * Perform document reprography and digitization; * Receive, sort, register in information systems, and dispatch documents/correspondence/parcels/messenger bags, etc., handling internal and external distribution; * Organize physical and electronic folders and documents; * Address internal needs for replenishment of consumables, cleaning supplies, and office materials; * Support procurement of office, cleaning, and consumable supplies; * Support preparation of various documents; * Support hiring for infrastructure adjustments/maintenance and other related services; * Monitor infrastructure maintenance activities and perform checklists; * Control and monitor motorcycle courier service requests; * Monitor and control parking usage requests; * Complete control spreadsheets; * Attend to customer needs while adhering to pre-established standards; * Resolve routine issues under supervision, following established procedures; * Provide support, as needed, at the reception desk for internal and external visitors; * Provide support, as needed, for telephone and in-person service to internal and external visitors, delivering information in accordance with received instructions; * Record information generated from routine activities and standardized procedures performed; * Perform other tasks that, by similarity, fall within the same scope of activity and previously defined routines. **Requirements and Qualifications** **What’s needed for our perfect match:** * 2 years of experience in this role; * Strong customer service and teamwork skills; * Proficiency in computer applications; * Knowledge of Excel. **Desirable:** * Currently pursuing a degree in Business Administration or related fields. **Additional Information** Birthday Day Off – with a surprise! Training and certification incentives; Access to Alura; Partnership with FIAP; Employee referral program; Health insurance; Dental insurance; Vittude – mental health platform; Wellhub – for physical health; New Value – discount vouchers; SESC; Meal and/or food allowance. Today, we witness a silent revolution — happening everywhere, without borders or leaders. Restless minds joining this movement wherever they are, at any time. Shaping a future free of hierarchies and boundaries — free, creative, technological. The freedom that inspires us to live a more balanced life. The creativity that awakens new ways of thinking. And technology that unites us — not just bringing us closer, but also solving real problems. Join this movement. Join the community of visionaries and become the change, the inspiration, the force shaping the world. After all, we are stronger together. Join, EVERYWHERE. **WHAT DRIVES US**: Being creative in every challenge **OUR MISSION**: Empowering freedom through technology, facilitating interactions and strengthening relationships **WHO WE ARE**: We build technology projects with a creative and distinctive perspective. **OUR PERSONALITY**: Fun, committed, independent, and inquisitive **OUR AUDIENCE**: Talents and organizations aiming to go beyond the ordinary to bring extraordinary things into the world. **Creativity awakens us** Thinking differently about real-world problems keeps us alert and awake. **Freedom renews us** And keeps us in a constant state of ENTHUSIASM, free from demotivating routines **Balance strengthens us** Work-life balance makes us more powerful and inspired. **Relationships energize us** Human-centered relationships exist regardless of physical presence — and this must always be remembered.