Administrative Assistant

Description

Job Summary: Our Facilities team is seeking an Administrative Assistant with a passion for entertainment and strong organizational skills to join the backstage team at Rock World and support large-scale events. Key Highlights: 1. Join the Facilities team for major festivals 2. Fast-paced and dynamic work environment 3. Passion for music, culture, art, and entertainment **Description and Responsibilities:** **Schedule:** 10:00 AM to 7:00 PM **Level:** Operational **Employment Type:** Full-time – CLT **The Facilities team that delivers Brazil’s and the world’s biggest festivals (Rock in Rio, The Town, and Lollapalooza Brasil) is looking for an Administrative Assistant to join the Rock World backstage team.** **Who Are You?** * Passionate about music, culture, art, entertainment, and actively consume content on these topics across various platforms/networks. * Hands-on! Enjoy solving problems and paving the way for big ideas; * Adaptable to a fast-paced work environment with constant changes; * Strong interpersonal communication skills and ability to collaborate effectively with many stakeholders. * Highly organized, capable of tracking delivery schedules with attention to deadlines and details. **Responsibilities:** * Provide in-person and telephone reception services; * Support the administrative team in organizing routine administrative tasks; * Assist with procurement of office supplies and inventory control; * Archive, organize, and maintain physical and digital documents; * Distribute and track internal and external correspondence; * Arrange document and material shipments via FedEx, DHL, and other courier services; * Prepare reports, control spreadsheets, and support diverse administrative tasks. **We envision a world for all, by all, and with all. We believe in the power of an environment that values diversity in all its forms of expression, respecting the individuality of each person. If you dream big and make things happen, come be a Rock Lover!** **\#thinkbig \#courage \#creativity \#idoit \#workhardplayhard \#everyoneonthesamedirection \#excellence \#integrity** **Requirements:** Requirements: Completed High School; Intermediate Microsoft Office package, with emphasis on Excel (familiarity with spreadsheet creation, controls, and reporting); Prior experience in reception and/or administrative routines is a plus. **Benefits:** Transportation allowance, Meal voucher, Food allowance