Administrative Procurement Assistant

Description

Job Summary: A professional responsible for managing quotations, monitoring deliveries, ensuring receipt verification and storage of OPME materials, and maintaining inventory control and records. Key Highlights: 1. OPME quotation and negotiation management 2. Control and organization of surgical material inventory 3. Ensuring product compliance and traceability * Adhere to ACSC standards and policies when conducting negotiations; * Conduct OPME quotations under optimal pricing conditions to avoid financial losses for ACSC, maintaining online performance records in the departmental directory, following each operator's rules and ACSC's commercial negotiation guidelines; * Monitor and follow up on delivery of materials requested for elective surgeries; * Ensure verification of received items and resolve potential discrepancies with suppliers; * Perform proper storage by identifying materials; * Ensure cleanliness, organization, and identification of inventory; * Maintain custody and organization of documents related to material movement operations for surgeries; * Monitor and record ambient temperature and humidity daily; * Control product expiration dates and ANVISA registration records as directed by leadership; * Prevent improper OPME system movements; identify corrections if they occur and report to leadership; * Dispatch OPME to surgeries upon patient consumption deduction in the system from inventory, and with appropriate identification for elective cases; * Ensure all OPME consumption is recorded in the patient's operating room expense; * Process returns of unused materials from patient consumption, as well as supplier returns, via system registration where applicable; * Maintain accurate inventory control through correct system transactions and timely replenishment; * Receive suppliers for consigned material inventory counts, replacement material reception, and resolution of billing issues; * Report supplier-related issues to leadership; * Conduct rotating inventory counts, record discrepancies, seek resolutions, and report to leadership; * Request product registration via service desk and ensure all products are correctly identified; Minimum Education: Bachelor's Degree