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Job Summary: We are looking for a responsible and motivated Administrative Assistant to organize documentation, manage events, and collaborate with teams in a collaborative and growth-oriented environment. Key Highlights: 1. Collaborative work environment 2. Opportunity for professional growth 3. Comprehensive training for excellence We are IPmedia! Our flagship product is a renowned dating website, and we are continuously evolving to deliver the best experience to our community. We are seeking an Administrative Assistant who is responsible and motivated to join our team. You will be responsible for handling all necessary arrangements to accommodate our team at company events, maintaining constant communication with our HR department, ensuring timely payment of recurring subscriptions, and keeping internal documentation organized according to current processes. For this position, we seek someone who is organized, communicative, proactive, and detail-oriented. **Why join us as an Administrative Assistant?** We offer a collaborative work environment with comprehensive training so you can perform your duties with excellence. Here, you will have the opportunity to grow professionally while directly contributing to the success of our platform and the experience of our users. Requirements: **What you will do:** * Organize internal documentation, preserving confidentiality and integrity of information. * Request quotations, control orders, and maintain contact with suppliers. * Plan and arrange accommodations and travel for in-person events. * Collaborate with the finance team to identify and implement improvements in administrative processes. * Maintain control over cost centers and ad-hoc expenses per team. * Organize and monitor the monthly budget for each team. * Act as the liaison with the finance department for submitting service and product invoices. * Keep access information records updated in internal systems. **What you need to know \| have:** * Minimum two years of prior experience in the field. * Strong communication skills, discipline, attention to detail, empathy, and a proactive mindset. * Ability to create reports and keep the team well-informed. * Technical proficiency in Microsoft Office Suite (especially Excel/Word). * Prior experience in administrative, financial, or operational roles. * Strong organizational skills, with a focus on accuracy and efficiency. **Nice-to-have \| Differentiators:** * Familiarity with Airtable; * Experience with Jira and Confluence.
