Executive Administrative Analyst - Facilities

Description

Job Summary: Executive Administrative Analyst in Facilities to ensure the smooth operation of administrative, infrastructure, and support services. Key Highlights: 1. Supplier and diverse procurement management 2. Organization of executive-level events 3. Infrastructure and support services management We are seeking an Executive Administrative Analyst to work in the Facilities area, ensuring the smooth operation of the company's administrative, infrastructure, and support services. **Key Responsibilities:** * Process purchase requests and manage suppliers (snacks, hygiene and cleaning supplies, pet food, office supplies, landscaping, etc.); * Organize executive-level events for senior company leadership and national and international clients (logistics, suppliers, venue setup, support, and procurement); * Obtain airfare quotations and book accommodations; * Support cafeteria management (suppliers, inputs, and operations); * Manage locker rooms, locks, and key copies (in coordination with security); * Process and monitor invoice payments for contracts and departmental expenses (catering, laundry, transportation, vehicle rentals, tolls, etc.); * Manage the use of common areas (meeting rooms, lounges, etc.); * Monitor vehicle and furniture maintenance; * Support employee transportation logistics, including managing chartered transport contracts and vehicle rental agreements; * Initiate and monitor service orders (SOs); * Control conservation, landscaping, asset management, locker room, and general services; * Develop and update control spreadsheets and area performance indicators. **Requirements:** * Completed Bachelor’s degree in Administration, Production Engineering, or related fields; * **Fluent English;** * **Driver’s license Category B;** * Advanced Excel and Power BI knowledge. **Preferred Qualifications:** * **Prior experience in the industrial sector.** **Behavioral Competencies:** * Strong problem-solving and day-to-day decision-making skills; * Proactivity and sense of responsibility, with a hands-on attitude; * Organizational skills and attention to detail without losing sight of the big picture; * Strong verbal and written communication skills, with ability to interact effectively with diverse stakeholders; * Ability to manage deadlines, priorities, and multiple simultaneous demands; * Logical reasoning and analytical thinking to propose continuous improvements; * Teamwork orientation and strong interpersonal relationship skills; * Adaptability and agility to operate effectively in a dynamic environment.