Administrative Analyst - Facilities

Description

Job Summary: We are seeking an organized and proactive professional to support administrative routines, document control, supplier management, and various operational activities. Key Highlights: 1. Administrative routine support and document control 2. Management of outsourced services and monitoring of KPIs 3. Contract control, supplier management, and materials management We are looking for an organized, proactive, and detail-oriented professional to join our team! If you enjoy administrative routines, this opportunity may be right for you. * Support administrative routines within the department, including data entry, organization, and document control; * Control and register invoices and official letters, as well as perform system entries (Protheus) and spreadsheet updates; * Manage supplier registration and control, as well as provide support for external procurement; * Prepare presentations and monitor departmental KPIs; * Manage outsourced services (security, transportation, and cafeteria); * Control contracts and suppliers, ensuring compliance with established agreements; * Manage office spaces (layout, internal relocations, and environment organization); * Monitor departmental costs and budget; * Manage materials and supplies (office supplies, pantry items, etc.); * Support audits and ensure compliance with standards (safety, quality, etc.); * Organize and follow up on daily administrative and operational tasks **Technical Requirements:** Bachelor's degree in Administration or Production Engineering Intermediate English Driver's License Category B Advanced Excel and Power BI **Skills and Competencies:** Organization and attention to detail; Proactivity and sense of responsibility; Strong verbal and written communication skills; Ability to manage deadlines and multiple tasks; Discipline and logical reasoning; Teamwork orientation and strong interpersonal skills.