Senior Administrative Analyst

Description

Job Summary: Data and procurement governance analyst responsible for structuring, sustaining, and evolving performance measurement, compliance, data organization, and process improvement. Key Highlights: 1. Act as a procurement center of excellence 2. Support faster, safer, and results-oriented decision-making 3. Contribute to digital transformation in S2P and automation The Procurement Intelligence and Governance Coordination team is responsible for structuring, sustaining, and evolving how Procurement measures performance, ensures compliance, organizes data, and improves processes — acting as the area’s “center of excellence.” The team connects strategy, processes, systems, data, and controls to support faster, safer, and results-oriented decisions. We seek a professional to serve as a data and governance analyst for the Procurement area, ensuring: * Quality and reliability of procurement information (SLA, spend, suppliers, contracts, and performance); * KPIs and dashboards for management and decision-making; * Governance in procurement contracting — demand predictability with business areas; * Support for digital transformation initiatives, focusing on S2P, data-driven procurement process automation and AI, user journey enhancement, and operational efficiency. **Responsibilities and Duties** Build, maintain, and evolve managerial dashboards and reports (procurement KPIs, productivity, SLA, savings, purchase cycle, compliance, spend by category/supplier, etc.); * Conduct spend analysis (classification, concentration, trends, opportunities, risks, and anomalies); * Process and consolidate data sources (ERP/SAP, procurement portal, spreadsheets, supplier databases), ensuring integrity and traceability; * Support analyses for OPEX and CAPEX predictability (forecast vs. actual, trends, variances, projections, and assumptions); * Support the coordination team in standardizing processes and documentation (workflows, policies, checklists, SLAs); * Contribute to procurement contracting governance routines (contract database, contract expirations, alerts, ongoing demands, consolidation, and visibility); * Prepare executive materials for committees and leadership. **Requirements and Qualifications** Bachelor’s degree completed in Production Engineering, Business Administration, Economics, Statistics, Information Systems, or Engineering. **Technical Knowledge:** * Advanced Excel (Power Query/Power Pivot, pivot tables, formulas, basic modeling); * Power BI (dashboard development, data modeling, basic/intermediate DAX); * Basic understanding of process governance (mapping, KPIs, SLAs, and controls); * Familiarity with transactional data (purchase orders, requisitions, contracts, cost centers, suppliers); * Preferred: Basic SQL, Python (for analytics), and applied statistics. **Preferred Experience:** * Experience with ERP (SAP), especially MM or related modules; * Experience with S2P/e-Procurement platforms. **Technical Competencies:** * Data analysis and storytelling — transforming raw data into actionable insights and clearly explaining numbers to non-technical audiences. * KPI management — definition, calculation, targets, frequency, data source, and KPI governance. * End-to-end process vision — understanding the procurement flow and identifying where to measure, control, and improve. * Organization and quality — commitment to consistency and traceability. **Behavioral Competencies:** * Ethics and confidentiality. * Critical thinking and curiosity. * Proactivity and continuous improvement. * Communication and influence. * Results orientation. * Resilience and adaptability. **Additional Information** **And more — check out our benefits package:** * Health and Dental Plan — Bradesco — extendable to dependents * PAE — Financial assistance for children and/or stepchildren with intellectual disabilities * Pharmacy Program — Discounts up to 85% * Supplementary Pension — FlexPrev Plan — ranging from 1% to 11%, depending on salary * Life Insurance — provided to all employees starting on their hire date, at no cost * Extended Leave — Maternity (total of 180 days) and Paternity (total of 20 days) * Meal and/or Food Allowance — Caju Benefits * Educational Assistance — For dependents up to high school level * TotalPass * Solar Subscription — Opportunity to obtain special discounts on electricity bills through participation in a distributed generation plan * Smiles Corporate Club — Up to 50% discount on travel plans — also available for spouse and children aged 18+ * Service Time Bonus — Additional salary component based on tenure, paid during vacation period **And for our teams’ development...** * Learning Platform: Values-based learning path and renowned curation with over 200 courses accessible anytime. * Internal Recruitment: Open vacancies published nationwide, encouraging internal mobility. **Who We Are?** We are Vibra — a young company born at scale, **one of the five largest companies in Brazil**, with a diversified and global investor base. **With over 50 years of experience** and a competent, committed team, we serve over **30 million people** who visit our more than **8,000 service stations**, via our distributors across the country from north to south; and **26,000 corporate clients.** Here, we deliver **results** with **pace**, and build relationships with **respect**. We **listen** empathetically and **deliver** with agility. We act with **ownership**, and **collaborate** to make things happen. We speak with **transparency**, act with **integrity**, and **honor our commitments.**