Job Summary: The administrative assistant is essential to the smooth operation of healthcare institutions, ensuring organized and efficient processes that impact the quality of patient care. Key Highlights: 1. Essential role in the operation of healthcare institutions 2. Ensures organized and efficient administrative processes 3. Directly impacts the quality of patient care The **administrative assistant** plays an essential role in the smooth operation of healthcare institutions. Although working behind the scenes, their work is indispensable for ensuring that administrative processes are conducted in an organized, efficient, and secure manner, directly impacting the quality of patient care. **Salary**: R$ 1\.981,22 **Work Schedule**: 220h (Mon\-Fri) **Work Modality**: On-site **Responsibilities and Duties** * Develop and maintain filing systems—both physical and electronic—to ensure documents, folders, contracts, correspondence, and records are properly classified and accessible; * Support the preparation and organization of administrative reports using tools such as Excel and internal systems to aid managerial decision-making; * Assist in managing deadlines for administrative processes—including tenders, procurement, and contract renewals—ensuring timely execution and process efficiency; * Support the preparation of meetings, training sessions, or corporate events—including room reservations, space setup, material preparation, audiovisual equipment configuration, and activity scheduling—to ensure everything proceeds as planned; * Collect, consolidate, and analyze operational data and performance indicators to provide leadership with up-to-date information on activity progress, process efficiency, and goal achievement; * Monitor inventory levels of supplies, verify input stock levels, request purchases or restocking when necessary, and organize materials accessibly to prevent workflow interruptions and waste; * Perform other duties inherent to the position. **Requirements and Qualifications** * Completed high school education; * Document and file management; * Administrative routines; * Basic Office suite proficiency; * Prior experience in this role. **Additional Information** * Transportation Allowance; * Cafeteria; * Pharmacy Benefit Program; * Gym Benefit Program; * SESC benefits; * DayOff. The **IMED** is a nonprofit social organization promoting public health. The Institute is committed to community well-being and excellence in hospital unit management. Since 2013, we have combined cutting-edge technology, professional appreciation, and a humanized approach to deliver high-quality services within Brazil’s Unified Health System (SUS). Our focus on planning, rational resource use, and commitment to sustainability ensures quality care for the population within an environment of growth and collaboration. IMED spares no effort to improve its workplace environment solely to deliver high-quality services to those who depend on them. Motivated employees contribute to a high-performance environment: they produce more, interact better, become more passionate about their work, enhance organizational performance, and consequently increase customer satisfaction. Currently, we manage the **Trindade State Hospital** (Hetrin), the **North-Central Goiás State Hospital** (HCN) in Uruaçu, the **Formosa State Hospital** (HEF), the **Northeast Region State Polyclinics – Posse**, and the **Entorno Region State Polyclinics – Formosa**, both in Goiás, and the **Brasilândia Municipal Hospital** (HMB) in São Paulo.