HETRIN - Administrative Assistant (NIR)

Description

Job Summary: The administrative assistant plays an essential role in the smooth operation of healthcare institutions, ensuring the organization and efficiency of administrative processes and the quality of patient care. Key Highlights: 1. Works to ensure organized and efficient administrative processes. 2. Directly impacts the quality of patient care. 3. Promotes community well-being and excellence in hospital management. The **administrative assistant** plays an essential role in the smooth operation of healthcare institutions. Although working behind the scenes, their work is indispensable for ensuring that administrative processes occur in an organized, efficient, and secure manner, directly impacting the quality of patient care. **Salary**: R$ 1\.621,00 **Work Schedule**: 180h (12x36\) **Work Mode**: On-site **Responsibilities and Duties** * Develop and maintain filing systems—both physical and electronic—to ensure documents, folders, contracts, correspondence, and records are correctly classified and accessible; * Support the preparation and organization of administrative reports using tools such as Excel and internal systems to assist managerial decision-making; * Assist in managing deadlines for administrative processes—including tenders, procurement, and contract renewals—ensuring timely compliance and process fluidity; * Support the preparation of meetings, training sessions, or corporate events—including room reservations, space setup, material preparation, audiovisual equipment configuration, and activity scheduling—to ensure everything proceeds as planned; * Collect, consolidate, and analyze operational data and performance indicators to provide leadership with up-to-date information on activity progress, process efficiency, and goal achievement; * Monitor material inventories, verifying supply levels, requesting purchases or restocking when necessary, and organizing materials accessibly to prevent workflow interruptions and waste; * Perform other duties inherent to the position. **Requirements and Qualifications** * Completed high school education; * Document and file control; * Administrative routines; * Basic Office suite proficiency; * Prior experience in this role. **Additional Information** * Transportation Allowance; * Cafeteria; * Pharmacy Benefit; * Gym Benefit; * SESC benefit; * DayOff. The **IMED** is a non-profit social organization promoting public health. The Institute is committed to community well-being and excellence in the management of hospital units. Since 2013, we have combined cutting-edge technology, professional appreciation, and a humanized approach to deliver high-quality services within Brazil’s Unified Health System (SUS). Our focus on planning, rational resource use, and commitment to sustainability ensures high-quality care for the population in an environment of growth and collaboration. IMED spares no effort to improve its work environment solely to deliver high-quality services to those who need them. Motivated employees contribute to a high-performance environment: they produce more, interact better, become more passionate about their work, improve organizational performance, and consequently elevate customer satisfaction. Currently, we manage the **Trindade State Hospital** (Hetrin), the **Central-North Goiás State Hospital** (HCN) in Uruaçu, the **Formosa State Hospital** (HEF), the **Northeast Region State Polyclinics – Posse**, and the **Entorno Region State Polyclinic – Formosa**, both in Goiás, and the **Brasilândia Municipal Hospital** (HMB) in São Paulo.