Construction Administrative Assistant

Description

The Construction Administrative Assistant will perform various essential activities to ensure the smooth progress of Civil Engineering projects. Among their main responsibilities is the organization and control of documentation related to construction sites, such as contracts, invoices, reports, and monitoring spreadsheets. The professional will be responsible for ensuring that all documents are up-to-date and available to the technical team, facilitating communication and information flow. Another important function will be supporting the preparation of budgets and planning of materials and resources required for construction projects, as well as monitoring deadlines and schedules. The assistant must monitor on-site activity execution, collaborating with engineers and other professionals to ensure that processes comply with current technical standards and legislation. In addition, the Construction Administrative Assistant will be responsible for supplier management, including price quotations and negotiation of materials and services. The professional may also be requested to attend construction team meetings, recording discussion topics and required follow-up actions, always focusing on optimizing resources and outcomes. Furthermore, the assistant will need to maintain basic financial control over construction expenses, supporting the preparation of managerial reports to aid decision-making. Monitoring outsourced services and assisting in supervising their execution are also tasks to be performed. Finally, the professional will work closely with occupational health and safety and environmental departments, ensuring that all practices comply with regulations and promoting a safe and sustainable environment. The Construction Administrative Assistant must demonstrate proactivity, strong organizational skills, and effective communication abilities, as well as basic proficiency in construction project management software and spreadsheet applications. **Position:** Construction Administrative Assistant **Employment Type:** CLT (Permanent) **Professional Area:** Civil Engineering **Working Hours:** **Number of Vacancies:** 1 **Benefits:** Breakfast, lunch at the company, Transportation Allowance + R$ 300.00 attendance bonus. **Requirements:** The Construction Administrative Assistant position requires solid knowledge in Civil Engineering, as well as administrative and organizational skills. The ideal candidate should hold a degree in Civil Engineering or a related undergraduate program, demonstrating familiarity with principles and practices of civil construction. It is essential that the assistant has experience in project management, including monitoring schedules, budgets, and resources. The ability to assist in preparing progress reports and managing technical documentation is critical to ensuring compliance and operational efficiency on site. Knowledge of quality control and occupational health and safety systems is also a significant advantage. Additionally, proficiency in specific software such as AutoCAD and project management tools like MS Project is indispensable, as these support project visualization and tracking of construction phases. Familiarity with Excel spreadsheets is required for financial control and data management. The assistant must possess strong communication skills, working collaboratively with engineers, architects, and other team members to ensure alignment across all project aspects. The ability to solve problems quickly and effectively, as well as to work under pressure, are highly valued attributes. Finally, proactivity and willingness to learn are essential, given that the civil construction environment is dynamic and continuously evolving. Candidates must be willing to adapt to new technologies and market practices, thereby contributing to the success of the projects they are involved in. The Construction Administrative Assistant position requires solid knowledge in Civil Engineering, as well as administrative and organizational skills. The ideal candidate should hold a degree in Civil Engineering or a related undergraduate program, demonstrating familiarity with principles and practices of civil construction. It is essential that the assistant has experience in project management, including monitoring schedules, budgets, and resources. The ability to assist in preparing progress reports and managing technical documentation is critical to ensuring compliance and operational efficiency on site. Knowledge of quality control and occupational health and safety systems is also a significant advantage. Additionally, proficiency in specific software such as AutoCAD and project management tools like MS Project is indispensable, as these support project visualization and tracking of construction phases. Familiarity with Excel spreadsheets is required for financial control and data management. The assistant must possess strong communication skills, working collaboratively with engineers, architects, and other team members to ensure alignment across all project aspects. The ability to solve problems quickly and effectively, as well as to work under pressure, are highly valued attributes. Finally, proactivity and willingness to learn are essential, given that the civil construction environment is dynamic and continuously evolving. Candidates must be willing to adapt to new technologies and market practices, thereby contributing to the success of the projects they are involved in.