ADMINISTRATIVE ASSISTANT - Estoril

Description

Job Summary: An Administrative Assistant to work at an Occupational Medicine and Safety company, responsible for receiving service orders, directing patients, performing financial closing procedures, registering consultations, and other related tasks. Key Highlights: 1. Work at an Occupational Medicine and Safety company 2. Management of service orders, patients, and patient care processes 3. Administrative support across various departments of the clinic A consulting, recruitment, and selection firm is seeking an Administrative Assistant in Belo Horizonte (Estoril). Bennu Consultoria provides business consulting services focused on process optimization and growth strategies. With a specialized team, the company aims to deliver customized solutions for its clients. **Responsibilities:** Will work at a company in the field of Occupational Medicine and Safety, performing the following duties: Receive and locate service orders related to admission, periodic, and dismissal examinations. Direct patients to examination and training rooms, ensuring proper workflow within the facility. Perform financial closing for private-pay services by verifying attendance reports, service orders, and consultation records, and forwarding information to the billing department for invoicing. Register and finalize consultations based on forms returned by physicians, performing data cleansing and system entries. Respond to e-mails, answer telephone calls, filter incoming requests, and forward them to the respective departments. Verify mandatory documentation attached to service contracts received by the commercial department. Register contracts in the clinic’s system based on sales made by the commercial department, according to standards established by the franchisor. Conduct file reviews for complementary examinations to verify whether employees attended to complete their Occupational Health Certificates (ASO). Update the clinic’s system upon formal client request received via e-mail, based on feedback from the Monthly Admission and Dismissal Report (RMAD), and send the updated report in response to the request. Identify and report all irregularities found to the immediate supervisor so appropriate corrective actions can be taken. Support certain examinations. Perform other related tasks assigned by the immediate supervisor. Previous experience as an Office Assistant, Operations Assistant, Administrative Assistant, or Secretary may indicate suitability for some of the responsibilities of this position. High school diploma required. Relevant experience required. **Compensation and Benefits:** * Salary: 1,856.00 * Meal Allowance * Fuel Allowance * Transportation Allowance **Additional Information:** * Employment Type: Permanent — On-site * Schedule: Full-time * Working Hours: Monday to Friday, from 08:00 to 17:00.