Immediate Supervisor: Administrative-Financial Coordinator Work Mode: 100% Office-Based. Location: On-site Department: Administration **Job Mission** * Ensure the full operation of the company’s administrative, infrastructure, and operational support structures, guaranteeing that resources, services, and environments are always available, organized, and aligned with corporate needs, thereby contributing to process efficiency and employee well-being. **Key Responsibilities** * Organize and manage corporate events and internal meetings regarding setup, resources, logistics, and execution; * Monitor consumption and replenishment of general-use supplies (office, hygiene, pantry, cleaning, etc.); * Coordinate infrastructure requests and maintenance demands with internal departments; * Conduct quotations and execute purchases and contracts for inputs and services required for office operations, including travel and participation in conferences, trade fairs, and events; * Manage contracts and supplier relationships for the above-mentioned inputs and services; * Monitor and oversee the execution of preventive and corrective maintenance services for facilities, equipment, and furniture; * Provide in-person and telephone reception, directing contacts and requests to responsible departments; * Ensure compliance with safety, cleanliness, and physical space preservation standards; * Manage physical space, access control, and environmental layout; * Support the management of IT equipment, computer networks, and other communication technologies; * Manage the company’s fixed assets; * Administrative opening and closing of projects; * Control and closure of Quality Indicators; * Propose continuous improvements to administrative and infrastructure support processes and routines. **Mandatory Requirements** * Education: Bachelor’s degree, preferably in Business Administration; * Basic knowledge of safety, cleaning, and preservation standards; * Skills in negotiation, deadline management, and supplier management; * Proficiency in Microsoft Office tools (especially Excel and Outlook). **Skills** * Organization and attention to detail; * Proactivity and sense of urgency; * Strong communication and interpersonal skills; * Ability to prioritize tasks and work autonomously; * Results-oriented mindset and commitment to continuous improvement. **Pre-Requisites** * Minimum of 2 years’ prior experience in the responsibilities outlined for this position.