Administrative Assistant - (Chapecó-SC)

Description

Job Summary: Administrative Assistant position at an innovative multinational developing systems, focused on administrative and operational tasks in the procurement and inventory department, with growth opportunities. Key Highlights: 1. Work in a dynamic environment with growth opportunities 2. A company that values well-being and offers education assistance 3. An innovative multinational focused on strategic intelligence **Join an innovative multinational!** We are a system development company dedicated to creating strategic intelligence tools for businesses across various sectors. Innovation happens here every day! If you want to work in a dynamic environment that values employee well-being and offers real growth opportunities, this is your chance! **We are looking for an Administrative Assistant to join our team in Chapecó - SC.** **Responsibilities and Duties** * Perform administrative and operational tasks in the procurement and inventory department; * Record and update inventory receipts, shipments, and adjustments in the ERP system; * Verify incoming and outgoing invoices to ensure fiscal and accounting compliance; * Update supplier and product master data; * Support document control and archiving, including purchase orders, quotations, and contracts; * Monitor purchase orders, delivery deadlines, and goods receipt; * Support physical and cycle inventories, identifying discrepancies and proposing adjustments; * Assist with simple quotations, price research, and comparative analyses, assuming greater autonomy as experience grows; * Prepare management reports and performance indicators related to procurement and inventory; * Support internal and external audits by providing organized and reliable data; * Contribute to continuous improvement of procurement and inventory processes; * Respond to internal requests from other departments regarding materials, delivery timelines, and inventory information; * Support the use of spreadsheets, reports, emails, and other administrative routines within the department; * Perform other duties related to the position. **Requirements and Qualifications** **Education:** * Minimum: Completed high school * Preferred: Bachelor's degree in Administration, Logistics, or related fields; knowledge of ERP systems and Excel. **Experience:** * Minimum: Familiarity with administrative routines. * Preferred: Prior experience in procurement, inventory, or related areas. **Technical Knowledge/Skills:** * Organization and attention to detail; * Availability and willingness to learn and develop; * Proficiency in Excel/Google Sheets; * Basic understanding of fiscal legislation applicable to incoming/outgoing invoices; * Best practices for inventory and stock control; * Familiarity with key metrics (inventory turnover, procurement lead time, stockouts). **Behavioral Skills:** * Assertive communication: clarity and empathy; * Proactivity: anticipate problems and propose solutions; * Analytical mindset: interpret data and generate relevant insights; * Flexibility: adapt to changes and unforeseen circumstances; * Teamwork: effective collaboration with Procurement, Inventory, and other departments; * Ethics: transparency, honesty, and accountability; * Time management: ability to handle multiple simultaneous demands. **Additional Information** * **Breakfast** (optional); * **Free lunch** for employees; * **Daily healthy snack;** * **Transportation allowance**: eligible per CLT regulations; * **Dental plan** Uniodonto (per internal policy); * **Health insurance** Unimed (per internal policy); * **Education assistance** (per internal policy); * **Career and Development Plan** (per internal policy); * **Workplace gymnastics;** * **Rest area;** * **Birthday day off;** * **Partnerships** with: Universities; Language schools; Ótica Berlim; Deatec; CPO Clínica Psicológica do Oeste. **Hello, we are the IXC Softers!** Now you’ll learn a bit about how the IXC Soft giant operates. To begin, we’d like to share that it is **a multinational system development company**, focused on building strategic intelligence tools for businesses across diverse industries. And it’s right here where the magic happens. **Our objective is clear:** we aim to support entrepreneurs in making decisions that can make a difference in negotiations and managing their business needs. How do we achieve this? Through hard work, dedication, study, and light moments throughout the process. Our **headquarters is located in Chapecó/SC**, occupying an area exceeding 9,000 m². We also have a branch in **Campina Grande/PB**, currently experiencing strong growth. We count on top professionals to sustain our continued upward trajectory. Among our solutions, we already serve clients in over 20 countries through Wispro, an Argentine solution acquired by IXC Soft, contributing significantly to the company’s internationalization. We seek to build a team of professionals committed to constant learning, becoming increasingly competent and continuously driving their career growth and results. **What are the values of each IXC Softer?** We aspire to grow and stand out, making our work and the solutions we provide even more valuable. To achieve this, we invest in professional training, value people, and act responsibly toward society and the environment. Therefore, IXC Soft provides a wide range of benefits within a **diverse, collaborative, and welcoming environment**. We believe happy people work better and with greater motivation. We are already a team of over 500 IXC Softers, bringing together diverse talents and leveraging the best technologies, equipment, and software to deliver exceptional results. We are proud to be a **GPTW award-winning company**, ranked among the Top 30 Best Companies to Work for in Santa Catarina in 2024/2025.