Administrative Assistant

Description

Job Summary: Responsible for providing administrative and operational support, ensuring smooth process execution and efficient service to civil servants and the public. Key Highlights: 1. Essential administrative and operational support 2. Document organization and control 3. Courteous service to civil servants and citizens ### **Job Function Summary:** Responsible for providing administrative and operational support to internal activities of the Ministry of Labor, ensuring smooth process execution, document control, and efficient service to civil servants and the public. ### **Main Responsibilities:** * Perform administrative support tasks across various departments of the agency; * Manage, organize, and archive physical and digital documents; * Enter relevant data and information into internal systems; * Assist in preparing reports, spreadsheets, and official correspondence; * Support meeting scheduling, calendar management, and telephone service; * Receive, verify, and distribute mail and protocols; * Provide support to human resources, procurement, and contracting routines when requested; * Serve civil servants and citizens courteously and promptly, providing basic information about Ministry services. ### **Requirements:** * **Education:** Completed High School (Technical or Bachelor’s degree in Administration, Public Management, or related fields is desirable); * **Knowledge:** Microsoft Office Suite (Word, Excel, Outlook); * **Desirable:** Prior experience in administrative roles or public service. ### **Behavioral Competencies:** * Organization and attention to detail; * Strong verbal and written communication skills; * Ability to work effectively in a team; * Ethics, confidentiality, and commitment; * Proactivity and responsibility in meeting deadlines. ### **Benefits (example):** * Transportation allowance; * Life insurance; * Meal and food allowance; Minimum Education Level: High School (Secondary Education) * Food allowance * Life insurance * Transportation allowance * Meal allowance