Senior Administrative Analyst (Operations)

Description

Job Summary: The Senior Administrative Analyst will be responsible for organizing operational records, updating performance data, and managing spreadsheets to ensure accuracy in departmental results. Key Highlights: 1. Organization and control of operational shipping records 2. Updating and presentation of operational results 3. Payment management and production control Guarujá, SP The company accepts applications from any city in Brazil Senior To be determined Employment Type: CLT Job Details The Senior Administrative Analyst must ensure all information under their responsibility is accurate, maintaining organization of operational shipping records, updating performance data, and controlling departmental spreadsheets. Updating operational charts, collecting information on monthly operational results to ensure accuracy in monitoring and presenting departmental results; Requirements Minimum Education Completed undergraduate degree Other Requirements The main challenges for the Senior Administrative Analyst are: Controlling actual stevedore labor production by collecting manual time sheets and cross-referencing them with electronic time records on the OGMO website, gathering additional information via shipping reports to subsequently complete the tally report (job completion), ensuring accuracy in service provision information and results at the terminal; * Managing payments for outsourced labor, extracting payment information from the OGMO software and verifying it against internal Excel control databases, creating internal system requests for subsequent accounting verification and financial department payment, ensuring accuracy in contributions collected by labor unions for shipping operations; * Processing purchase orders (Migo/Miro), collecting physical documents from the finance department and confirming approvals with senior management prior to internal system acceptance, ensuring accurate settlement of services rendered at the terminal; * Maintaining operational coordination records, logging all activity-related information and incidents to ensure result accuracy for subsequent monitoring and sampling against established targets; * Logging and managing operational incidents, collecting data from shift supervisors’ emails and entering information into Excel spreadsheets to ensure accuracy in presenting departmental results; * Updating operational charts, collecting information on monthly operational results to ensure accuracy in monitoring and presenting departmental results; * Managing Social Fund payments, verifying against internal Excel control databases, creating internal system requests for subsequent accounting verification and financial department payment, ensuring accuracy in contributions collected by labor unions for shipping operations; * Managing PPE and OGMO monthly dues — OGMO (Port Labor Management Agency) — tracking deliveries to ensure accuracy in contributions collected by labor unions for port operations; * Submitting actual shipping operation hours to the maintenance department, extracting monthly activity results to support sector activity reporting outcomes; * Requesting road labor workers through the specific software of the responsible agency to comply with mandatory terminal operation requirements. Benefits Medical assistance Dental assistance Gym allowance Childcare allowance Partnership agreements with affiliated companies Profit Sharing or Results-Based Bonus Private pension plan On-site cafeteria Life insurance Transportation voucher Christmas basket Workplace gymnastics Meal voucher