Executive Secretary

Description

Job Summary: The professional will provide direct support to executive leadership, managing calendars, communications, and corporate activities to ensure smooth operations. Key Highlights: 1. Direct support to executive leadership and calendar management. 2. Single point of contact between executives, teams, and partners. 3. Opportunity to participate in internal projects and optimize processes. **Description and Responsibilities:** **Working Hours:** Administrative **Level:** Professional **Employment Type:** Permanent – CLT Stellantis is one of the world’s leading global automakers in the development and production of automobiles and light commercial vehicles, as well as a provider of mobility solutions. We are among the world’s top Mobility Tech Companies, uniting iconic brands such as Fiat, Jeep, Peugeot, Citroën, RAM, and Abarth. With operations in nearly 30 countries and presence in over 130 markets, we deliver clean, connected, affordable, and safe mobility solutions. What drives us is the talent and diversity of our people, who transform passion and expertise into value for our customers, communities, and partners every day. We are looking for individuals passionate about automobiles, technology, and innovation to join our team! In this role, the individual will provide direct support to executive leadership, ensuring efficient calendar management, communications, information handling, and corporate activities — contributing to operational fluidity and fostering connections among internal and external teams and partners. **Main Responsibilities:** * Manage executive calendars and organize internal and external meetings; * Serve as the primary point of contact between executives, teams, and partners, facilitating information flow; * Organize domestic and international travel, reservations, itineraries, and expense reports using SAP Concur; * Coordinate events, meetings, training sessions, lectures, and team integration initiatives; * Develop processes and support administrative routines and approvals within the SAP system; * Lead and participate in internal projects; * Support cross-team and cross-departmental integration; * Perform various administrative tasks, including expense reimbursements. **Requirements:** **We expect you to have:** * Proficiency with Microsoft Office suite; * Experience in executive calendar management; * Experience in organizing travel and expenses; * Knowledge of administrative routines; * Advanced English proficiency. **Preferred Qualifications (a plus if you have):** * Familiarity with SAP Concur; * Knowledge of SAP administrative processes; * Experience preparing executive presentations; * Experience organizing corporate events; * Experience coordinating internal projects. **Benefits:** Disclosed during the interview