Technical Archivist

Description

Job Summary: The professional will organize and maintain physical and digital archives, classify technical documents, control their circulation, handle internal requests, keep spreadsheets up to date, and act in accordance with integrity standards. Key Highlights: 1. Organization and management of physical and digital archives 2. Control and issuance of technical documents 3. Handling internal requests and maintaining records **Company Description** Egis is a global leader in architecture, consulting, construction engineering, operations, and mobility services. We design and operate intelligent infrastructure and buildings that respond to the climate emergency and contribute to balanced, sustainable, and resilient development. Our 20\.500 employees operate in over 100 countries, leveraging their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through our broad range of activities, we play a fundamental role in the collective organization of society and in shaping citizens’ living environments worldwide. **Job Description*** Organize and maintain the Quality department’s physical and digital archive; * Classify and file institutional and technical documents according to internal standards; * Issue and control technical documents in client systems such as PW, ACC, SDX, among others; * Control internal circulation of filed documents, when necessary; * Respond to document requests from other company departments; * Populate and maintain updated document control spreadsheets; * Perform appropriate coding of filed documents; * Develop and maintain retention schedules for document disposal and/or incineration, as applicable; * Define criteria for document disposal and final disposition, in compliance with guidelines from responsible departments and the IMS (Integrated Management System); * Act in accordance with Egis’ Code of Integrity and Ethical Conduct. **Qualifications** * Completed High School education; * Technical education is a plus in: Building Construction, Construction, Transportation, Quality, Documentation, or Archiving; * **Mandatory Technical Knowledge:** * Organization and management of physical and digital archives; * Document control systems (e.g., PW, ACC, SDX); * Intermediate/advanced Excel (pivot tables, formulas, filters, etc.); * Intermediate/advanced Microsoft Office suite (Word, PowerPoint, Outlook); * Basic AutoCAD (for reading and organizing technical documents); * **Desirable Knowledge:** * Power BI; * Power Platform; * Creating and managing workflows in SharePoint. **Additional Information** **Benefits That Value You** At Egis, we believe great work begins with a great environment. Therefore, we offer benefits thoughtfully designed for your well-being, development, and quality of life: ✔️ **Market-competitive salary** – Fair recognition for your talent. ✔️ **Meal Voucher or Food Voucher** – Flexibility to choose what best fits your routine. ✔️ **Transportation Voucher** – Convenient and stress-free commuting. ✔️ **TotalPass** – Physical and mental well-being with access to gyms and activities. ✔️ **Birthday Recognition** – A special gesture on your birthday. ✔️ **Birthday Day Off** – Because everyone deserves time off to celebrate! ✔️ **Life Insurance** – Protection and security for you and your loved ones. ✔️ **Development Program** – Your professional growth is taken seriously here. ✔️ **Collaborative and inclusive environment** – Diversity, respect, and opportunities for all.