Job Summary: Performs administrative tasks related to organizing and controlling information, scheduling appointments, and managing medical records and social records of oncology patients. Key Highlights: 1. Administrative information organization and control 2. Scheduling and patient care management for oncology patients 3. Maintenance and archiving of medical records Performs administrative activities related to organizing and controlling information, including data collection and consolidation, spreadsheet preparation, document and file controls to support departmental decision-making. Schedules medical consultations and exams, guides patients, verifies validity and arranges renewal of procedures, and requests procedure authorizations from health insurance providers. Assumes responsibility for safeguarding, archiving, and releasing medical records and exam reports, and separates medical records according to appointment schedules. Records social and supportive information for oncology patients; maintains the RHC database up to date; registers patients and generates medical records at the start of treatment, ensuring complete submission of required documents. **Work Schedule:** Monday to Thursday, from 09:00 to 19:00, and Friday from 10:00 to 19:00. **Salary:** R$ 2\.076,23 **Benefits:** * Transportation allowance; * Meal voucher or food allowance; * Medical assistance (UNIMED); * Dental assistance (METLIFE); * Educational assistance (Undergraduate and Postgraduate); * Childcare allowance (childcare assistance) of R$ 200.00 (per child) for mothers with children meeting eligibility criteria and aged up to 4 years (limited to 3 children); * Quality-of-life program; * Funeral plan; * Partnerships with restaurants, Pacheco, psychologists, pharmacies, and workshops; * Christmas gift card. **Responsibilities and Duties** **During Hospitalization** * Registers and monitors management events (admissions, discharges, transfers, and daily census); * Tracks and manages surgery and exam requests and pending items; * Identifies patients, verifies bed availability, and records relevant information; * Verifies, organizes, and forwards post-discharge medical records to billing; * Reviews exam results and organizes documents in designated slots; * Submits and tracks exam requests requiring special authorization (Audit and Technical Directorate); * Prepares documents, reports, and spreadsheets per leadership requests; * Organizes, controls, and ensures integrity of departmental documentation; * Answers phone calls, records messages, and relays information; * Supports communication and integration between internal and external departments; * Manages inventory of supplies (labels, printed materials, office supplies, cleaning materials, PPEs, and linens); * Requests supply replenishment as needed and authorized; * Maintains organization of nursing stations and administrative areas; * Records material movements in both computerized and paper-based systems; * Transports administrative materials from the management unit, following established norms and procedures; * Performs other related duties as directed by the immediate supervisor. **At the Reception Desk** * Distributes service tickets based on patient arrival order; * Directs patients according to their purpose of visit: consultation, emergency care, or medication; * Authorizes procedures to be performed; * Notifies Billing of APAC expiration; * Schedules medical consultations according to calendar availability; * Collects signatures and documents to be attached to treatment attendance control records; * Ensures smooth progression of medical consultations. **At the Archives** * Archives and stores medical records and diagnostic test reports; * Separates medical records according to scheduled consultations and multidisciplinary team care; * Ensures integrity of medical records; * Keeps the medical record transfer log updated; * Ensures return of medical records to the department; * At the RHC – Maintains the RHC database updated; * Collects requested data from medical records as specified in the electronic document; * Enters requested information into the electronic medical record system. **At the Billing Department** * Registers new patients in the institution; * Requests necessary documents for inclusion of patients in outpatient care; * Generates the patient's medical record number; * Schedules consultations according to APAC authorization; * Performs other related tasks of equivalent difficulty upon request of the immediate supervisor. **Requirements and Qualifications** Completed High School education; We are Santa Casa BH, and we work for a cause: delivering top-tier healthcare to everyone. In over 100 years of history, we have built a legacy recognized across Minas Gerais. We stand as the largest healthcare institution in the state, comprising Santa Casa BH Hospital — a 100% SUS high-complexity hospital, São Lucas Hospital — a private and health insurance hospital, Santa Casa BH Specialized Outpatient Clinics, Santa Casa BH Maternal and Child Institute, Santa Casa BH Oncology Institute, Santa Casa BH Clinical Research, Órix Lab Santa Casa BH, Santa Casa BH School of Health, Santa Casa BH Geriatric Institute, and Santa Casa BH Family Care. More than 8,000 employees uphold our mission as their own ideal. Together, we share one heart. **Alert!** Santa Casa BH **does not charge any fees during its selection processes.** All recruitment procedures are conducted **free of charge and transparently**. If you have questions, please contact Santa Casa BH directly through official channels available on our website. Protect yourself against scams and fraud, and rely on us for a safe and trustworthy selection process.
João Silva
Indeed · HR
João Silva
Indeed · HR
