Bilingual Executive Assistant

Description

Job Summary: We are seeking a multitasking and resilient professional to act as the right hand of Executive Advisory, with a focus on logistics, finance, and hospitality. Key Highlights: 1. Acting as the right hand of Executive Advisory 2. Focus on logistics, finance, and hospitality 3. Maturity in crisis management and impeccable demeanor **Profile Description** We seek an extremely multitasking professional focused on directly executing high-responsibility tasks. The candidate will serve as the right hand of Executive Advisory, acting as the key component in the unit’s logistical, financial, and hospitality operations. It is essential to possess maturity in crisis management, resilience, an impeccable service-oriented demeanor, and rigorous deadline control to ensure seamless task flow without requiring follow-ups or rework. We seek someone with a growth mindset—always open to learning and adapting to the unique demands of executive and partner routines. **Main Responsibilities and Duties** **Hospitality and Etiquette:** Direct execution of pantry services (coffee/water) and table setup for internal meetings and client meetings, maintaining excellence and hospitality standards across all interactions. * **Travel and Check-in Logistics:** Quoting and issuing airline tickets, hotel reservations, performing online check-in, sending boarding passes, and precisely scheduling transfers/drivers for partners and employees. * **Procurement and Inventory Management:** Responsible for quoting and purchasing cleaning supplies, pantry items, and office materials, ensuring strict inventory tracking and unit replenishment. * **Financial and Personal Support:** Managing payments to drivers, processing partner reimbursements, and overseeing medical expenses (scheduling appointments and coordinating with health insurance plans). * **High-Value Shipments Management:** Responsible for sending and receiving high-value materials and promotional items, with end-to-end tracking and strict delivery receipt control. * **Facilities Supervision:** On-site supervision of outsourced labor (pantry, cleaning, landscaping, maintenance) to ensure aesthetic perfection and full office functionality. * **Reporting Workflow:** Regularly reporting and providing feedback on all activities to Executive Advisory, maintaining transparency and proactively identifying potential bottlenecks to avoid follow-ups. **Mandatory Requirements** **On-site Presence and Flexibility:** Strictly on-site role. Full availability and schedule flexibility are essential—not a limiting factor for this position. * **Fluent English:** Full proficiency in spoken and written English (conversation and grammar tests will be administered). * **Experience:** Minimum of 2 years of verifiable experience in executive support or related high-standard fields. * **Behavioral Profile:** Meticulous attention to detail, proactive learning attitude, self-management capability, and absolute focus on preventing workflow rework. **Preferred Qualifications** **Local Curation Expertise:** Familiarity with high-end restaurants and luxury services (salons, etc.) in the Savassi and Lourdes neighborhoods. * **Education:** Bachelor’s degree or coursework in Executive Secretariat, Business Administration, or related fields. Employment Type: Full-time, CLT Permanent Contract Compensation: R$4.000,00 \- R$5.000,00 per month Benefits: * Health insurance * Commercial partnerships and discounts * Profit-sharing program * Life insurance * Meal allowance * Transportation allowance Education: * Completed undergraduate degree (preferred) Language: * Fluent English (mandatory) License/Certification: * Do you hold a completed Executive Secretariat certification? (mandatory) Work Location: On-site