Administrative Assistant

Description

Job Summary: We are seeking an organized and proactive Administrative Assistant for an engine rebuilding shop, serving as the liaison between customers, the workshop, and the finance department to ensure internal operational fluidity. Key Highlights: 1. Key role in communication among customers, workshop, and finance department. 2. Opportunity to manage administrative, financial, and support routines. 3. Work environment that values accuracy and adherence to deadlines. We are looking for an organized, proactive, and results-oriented **Administrative Assistant** to join our team. In an engine rebuilding shop, precision and timely delivery are essential. You will serve as the liaison between the customer, the workshop, and the finance department, ensuring seamless internal operations. Main Responsibilities **Customer Service and Support:** Greet customers, answer phone calls, and manage messages via WhatsApp Business/Email (e.g., service order updates). **Billing:** Issue electronic invoices (NF-e, NFS-e), generate bank slips, and monitor the opening and closing of Service Orders (SOs). **Financial Routines:** Assist in managing accounts payable and receivable, daily cash flow, and organizing payment receipts. **Procurement Support:** Request quotations for parts and components from partner suppliers, supporting the inventory department. **General Organization:** Maintain organized physical and digital files (documents, invoices, and customer records). Requirements and Qualifications Completed high school education (technical or undergraduate studies in Administration or related fields currently underway are preferred). Basic/intermediate proficiency in Microsoft Office (especially **Excel**). Strong communication skills, dynamism, and ability to work in a team. **Preferred Qualification:** Prior experience working in mechanical workshops, auto parts stores, engine rebuilding shops, or car dealerships. Compensation: R$1.900,00 - R$2.300,00 per month Benefits: * Profit-sharing program * Transportation allowance Work Location: On-site