Administrative Analyst (green house)

Description

Job Summary: A professional to serve as strategic support for operations, ensuring organization, control, and reliability of administrative and financial information, contributing to decision-making and business sustainability. Key Highlights: 1. Strategic support for organizational and administrative/financial management. 2. HR management, financial processes, accounting, and inventory control. 3. Workflow optimization and preparation of managerial reports. Description: * Organizational Values: Discipline that strengthens us, integrity in every action, gratitude that connects us, energy that inspires. * Technical Skills: Knowledge of administrative processes, information control, and Microsoft Office suite (Excel, Word, PowerPoint). * Behavioral Skills: Attention to detail, organizational ability, ethics, proactivity, clear communication, and ease of working in multidisciplinary teams. * Required Knowledge: Advanced Microsoft Office (advanced Excel essential for reports and dashboards), accounts payable/receivable routines, issuance and verification of invoices, ERP or administrative/financial management systems, data analysis and preparation of managerial reports, completed or ongoing undergraduate degree in Business Administration, Accounting, Financial Management, or related fields. * Preferred Experience: Experience in administrative, financial, or operational controller functions, especially in dynamic environments such as events, coworking spaces, retail, food service, or corporate operations. A completed or ongoing undergraduate degree in Business Administration, Accounting, Financial Management, or related fields will be considered a differentiator. On a daily basis, this professional serves as strategic support for operations, ensuring organization, control, and reliability of administrative and financial information, contributing to decision-making and business sustainability. Human Resources (Operational HR) Management * Documentation Control: Organize, archive, and maintain up-to-date employee documentation (hiring, termination, vacation, etc.). * Attendance and Benefits Management: Manage and verify electronic timekeeping records; assist in administration and distribution of benefits. * Support to Payroll and HR: Act as the communication link between local operations and centralized Payroll Department, supporting all related processes. Conduct onboarding for new employees and replicate training sessions. Financial and Accounting Processes * Account Control: Manage and record accounts payable and receivable, ensuring compliance and adherence to payment deadlines. * Operational Cash Flow: Assist in verifying daily cash movements and preparing basic financial flow reports for management. * Invoice Entry: Enter and organize fiscal invoices and related tax documents into the system. Inventory and Internal Logistics Control * Inventory and Accuracy: Coordinate and conduct cyclic counts and physical inventory checks, ensuring data accuracy within the system. * Material Inbound and Outbound: Manage material receipt and dispatch, ensuring accurate system recording of inbound and outbound transactions. * Storage Organization: Ensure physical organization and traceability of inventory, following company safety and storage standards. Optimization and Continuous Improvement * Data Integration: Identify improvement opportunities in workflows involving HR, Finance, and Inventory, proposing solutions to optimize time and reduce errors. * Managerial Reports: Prepare simple administrative reports and key performance indicators to support management decision-making. 2512250202491934891