ADMINISTRATIVE ASSISTANT – WELCOME

Description

**DESCRIPTION:** The Administrative Assistant supports management and is responsible for ensuring operational efficiency and achievement of established goals, contributing to the smooth functioning of units. **Role: Working hours:** 6h/day **JOB MISSION:** Support management and coordinations in ensuring service operation in accordance with the established work plan, aligned with social assistance policy and institutional mission. **RESPONSIBILITIES/ATTRIBUTIONS:** * Ensure proper maintenance and operation of the unit and equipment, mediating necessary actions to resolve demands; * Manage employee demands related to the Human Resources Department (time tracking, medical certificates, benefits, salaries, statutory charges, institutional policies, leave days, compensatory time off, vacations, periodic medical examinations, among others); * Ensure proper maintenance and operation of the unit and equipment, mediating actions; * Monitor implementation of projects and specific initiatives linked to the service, including respective data consolidation; * Identify partners for courses and projects with support from Institutional Development; * Monitor deadlines and tasks executed by coordinations according to predefined monitoring criteria set by management; * Monitor expenditures and financial resource management of units (budgeted vs. actual); * Account for UBER usage by units; * Support units’ financial accountability, liaising with the Accountability Department after coordinations complete their tasks; * Support procurement activities for units, conducted biweekly per unit; * Monitor transferred demands and support execution—e.g., specific projects involving procurement, budgeting, and targeted actions; **REQUIREMENTS/SPECIFICATIONS:** Completed High School education; Experience in administrative services; Strong verbal and written communication skills, willingness to perform external duties, flexibility, and proactivity. Proficiency in Microsoft Office suite; Preferred: Driver’s license and experience in the third sector.