Administrative Assistant

Description

Job Summary: We are seeking a dynamic and flexible Administrative Assistant with a passion for innovation and technology to support the agency's daily operations, including customer service, finance, and human resources management. Key Highlights: 1. Work with innovation and technology in a dynamic environment 2. Develop creative solutions for unexpected problems 3. Autonomy to work independently **Administrative Assistant Position** If you are trendy, agile, and **enjoy innovation and technology**, we have a position for you. We need someone ready to assist with the agency’s day\-to\-day operations — handling both telephone and in-person customer service, scheduling and organizing internal meetings and events, supporting administrative and financial activities, and many other responsibilities. #### **Interested?** **Action Labs Profile** We work with **innovation**. This means the final solution is often different from what we initially envisioned. You must be highly flexible when working on projects whose requirements evolve along the way, and proactively create innovative solutions for unexpected problems — all while keeping the project’s ultimate goal in focus. Our teams enjoy significant autonomy to work independently, interacting asynchronously with other key collaborators on the project — including clients. Therefore, it is essential that you can effectively collaborate with teams across different departments and understand diverse perspectives regarding the product. Finally, we seek individuals with critical thinking skills who can coherently and substantively defend their ideas. **Your main activities / responsibilities will include:** Serving as a multifunctional resource for tasks related to administration, finance, and human resources management, such as: * Assisting with administrative and office maintenance tasks, including ensuring the office is stocked with necessary supplies, helping prepare meetings, providing in-person and telephone customer service, managing correspondence, and more. * Assisting with document typing, organizing and maintaining up-to-date departmental documents, preparing reports and spreadsheets, archiving files, controlling office supply inventory, and handling telephone and in-person customer service. * Supporting finance-related activities, including issuing invoices, sending documents and contracts, confirming payments, recording accounts payable, processing payroll closure, purchasing benefits, submitting invoices to finance, and supporting labbers and clients. * Supporting internal and external stakeholder engagement activities, such as special occasion initiatives, preparing gifts and souvenirs, managing customer databases, etc. **Education:** Executive secretarial or administration/accounting courses are desirable. **Essential Knowledge:** * Familiarity with the internet, computers, and social media; * Basic knowledge of Microsoft Office: intermediate level; * Basic English. **What We Expect From You:** * Initiative to resolve team and customer issues. * Flexibility to work with diverse client profiles and projects handled by Action Labs. * Strong communication and interpersonal skills — with both team members and customers across various departments and perspectives. **Benefits We Offer:** * Annual bonus of up to 3 salaries; * Health insurance; * Dental insurance; * Meal / Food allowance; * Transportation allowance; * Study, training, and professional development stipend; * Spotify account; * Life insurance; * Remote work allowance; #### **Interested?**