Administrative and Financial Assistant

Description

Job Summary: Handle the company's financial and administrative control, performing data entries, verifications, document organization, monitoring of payments and receipts, and supporting HR processes. Key Highlights: 1. Financial and administrative control 2. Support for Human Resources routines 3. Management of accounts payable, accounts receivable, and cash flow **Job Description:** Handle the company's financial and administrative control, performing data entries, verifications, document organization, monitoring of payments and receipts, cash flow control, as well as supporting administrative processes and HR routines, maintaining alignment with accounting and management. Key Responsibilities: • Execute accounts payable routines, including invoice verification and entry, payment scheduling, due date tracking, and receipt documentation organization. • Perform accounts receivable routines, including issuing invoices and payment slips, reconciling receipts, managing delinquency, and proactively collecting from customers. • Update and monitor daily cash flow, supporting financial forecasting and bank balance control. * Conduct financial and bank reconciliations to ensure data consistency. • Organize and verify accounting and tax documentation, tracking taxes, certificates, and legal obligations in coordination with the accounting department. • Monitor working hours, time banks, overtime, absences, and medical certificates. • Consolidate and submit information for payroll processing, and verify payroll prior to disbursement. * Organize onboarding and offboarding documentation for employees and schedule admission and dismissal medical examinations. • Maintain organized physical and digital files, ensuring confidentiality and traceability of information. Requirements: • Minimum education: Technical course in Finance, Administration, or related quantitative fields. • Minimum 1.5 years of experience in administrative\-financial routines. * Intermediate proficiency in Microsoft Office Suite. • Experience with accounts payable, accounts receivable, and cash flow control. • Experience organizing financial, administrative, and accounting documents. Desired Qualifications: • Bachelor’s degree in Administration, Accounting, or related fields (completed or in progress). * Knowledge of general administrative routines. • Experience interfacing with external accounting firms. • Experience with Human Resources routines.