ADMINISTRATIVE ASSISTANT - Reception

Description

Job Summary: The professional will provide administrative support and cover reception duties, ensuring efficient and welcoming service at a leading clinic for neurodivergent individuals. Key Highlights: 1. Focus on respect, transparency, diversity, and inclusion 2. Working for a growing company with opportunities for learning and development 3. A dynamic and collaborative environment with growth potential Being ABAKIDS means being part of the process that improves the well-being of neurodivergent individuals and their families. Being ABAKIDS means working at a leading clinic providing high-quality treatment for atypical individuals, contributing to building a fairer and more equitable society. Being ABAKIDS means being a professional focused on respect, transparency, diversity, inclusion, equity, dedication, and human dignity. How do we achieve this? * Daring to do things differently. * Expertise in treating individuals with developmental delays using Applied Behavior Analysis (ABA) science. * A comprehensive service portfolio delivered by an interdisciplinary team through individualized care, respecting each client's boundaries. * A visionary goal to expand nationwide, especially supporting individuals with Autism Spectrum Disorder (ASD) in developing skills such as speech, social interaction, and reducing aggressive behaviors, among others. If you, like our brand, believe that equity drives development—and if you want to promote better quality of life for atypical individuals within a welcoming environment that values humanity—this is the right place for you! **Responsibilities and Duties** You will be responsible for providing administrative support to reception activities (work scheduling) and covering reception duties during absences, medical certificates, and/or vacations of receptionists. You must ensure efficient and welcoming service while contributing to the organization and smooth operation of the clinic. **Your main responsibilities will include:** * Confirming appointments and sessions via system, and recording no-shows; * Filling out, verifying, and organizing documents and forms; * Filling out, verifying, and organizing service authorization forms; * Supporting other departments (clinical, finance, operations, etc.) with information via system; * Providing administrative support as needed; * Organizing and maintaining the reception area and common spaces in good condition; * Performing other duties inherent to the role. **Requirements and Qualifications** **For this position, we expect you to have:** * Completed High School; * Technical Administrative training or currently pursuing a university degree is a plus; * Prior experience in reception or customer service, preferably in clinics, medical offices, or hospitals; * Basic knowledge of Microsoft Office suite and management systems; * Strong verbal and written communication skills; * Organization, proactivity, and attention to detail. **Additional Information** * Meal Allowance; * Work schedule: Monday to Friday, from 8:00 AM to 6:00 PM; * Opportunity to work for a growing company with potential for professional learning and development; * Dynamic and collaborative work environment; * Internal career growth opportunities. We invite you to join a dynamic and talented team where you can develop your skills and grow professionally. At our company, we value teamwork, innovation, and commitment to excellence. If you seek a stimulating work environment with continuous learning opportunities and challenging projects, join our team!