ADMINISTRATIVE ASSISTANT

Description

Job Summary: Occupational health process analyst responsible for reviewing tender documents, accrediting clinics, managing reports and exam scheduling, and optimizing processes. Key Highlights: 1. Review of tender documents and PCMSO to ensure legal compliance 2. Responsible for accrediting clinics and negotiating budgets 3. Full management of exam scheduling and return of test results **Tender Document Review:** Verify information related to occupational medicine specified in the tender document and compare it with the current PCMSO. If PCMSO requirements are missing from the tender document, and if the report was issued by the company, forward it to the relevant department to assess the possibility of amending the PCMSO; otherwise, request inclusion via a contract addendum through the commercial department. **Accreditation:** Read the tender document to understand required services, then search online for clinics and/or professionals for accreditation. Request at least three quotations from clinics within the client's city or region to secure the best negotiated price. **Report Generation and Verification:** Generate weekly scheduling and ASO result return reports for clients via the system; verify whether reports were returned within the stipulated timeframe. If submissions are pending, contact the clinic and forward the reports to the client. At month-end, generate monthly scheduling reports and cross-check them against clinic reports to reconcile billed versus performed services, then submit the final report to the finance department. **Exam Scheduling:** Support exam scheduling requests, including answering client inquiries, performing scheduling, entering ASOs into the system, returning ASO results to clients, and submitting e\-social filings. **Process Improvement:** Identify opportunities to improve scheduling efficiency by suggesting changes or updates to the scheduling system, aiming to optimize time and resources. **Deadline Compliance:** Ensure all exams are scheduled and results returned within established deadlines, respecting client needs as well as legal and regulatory requirements.