FACILITIES COORDINATOR

Description

Job Summary: The Facilities Coordinator strategically manages facilities to ensure infrastructure, maintenance, security, and employee well-being services, coordinating teams and improvement projects. Key Highlights: 1. Strategic and operational facility management 2. Coordination of teams and outsourced services 3. Budget, contract, and continuous improvement project management The Facilities Coordinator is responsible for the strategic and operational management of the company's facilities, ensuring that all infrastructure, maintenance, security, and employee well-being services are delivered effectively and efficiently. This role coordinates maintenance teams, general services, and outsourced providers, while managing budgets, contracts, and continuous improvement projects to guarantee safe and proper facility operations. **Key Responsibilities:** * Oversee administrative and operational management of commercial condominiums, supporting activities related to building maintenance, administrative support, reception, security, property protection, cleaning, landscaping, etc.; * Manage the building management contract, mediating negotiations for adjustments and cost reductions, and monitoring the execution of contracted services; * Monitor condominium operations and demands, addressing issues promptly; * Conduct building inspections to identify conservation issues and propose cost-effective solutions; * Manage third-party service procurement, including quotations and budgeting, participating in negotiations, contract drafting, and related documentation; * Perform preliminary review of service provider contract drafts and construction contracts; * Supervise service provision contracts, monitoring execution, delivery timelines, and service quality, approving invoice and fiscal note payments; * Perform administrative tasks; * Support the preparation of the condominium budget, considering needs and priorities; * Evaluate supplier performance based on quality criteria; * Assist in preparing operational management reports, documenting all activities conducted at the property; * Analyze accounting trial balances, verifying reported amounts to identify and correct inconsistencies; * Collaborate with the administrative team on waste disposal processes, verifying compliance with legal requirements; * Plan and monitor the performance and evolution of building management using KPIs, and prepare monthly performance closing reports; * Review construction projects to verify compliance with building regulations; specify and prepare materials for quotation of small- and medium-scale construction works, and monitor execution to ensure contractual specifications and deadlines are met; * Supervise and perform other duties inherent to this role. * **Requirements:** * Bachelor's degree in Mechanical Engineering * Solid experience in facilities management, building maintenance, and general services, preferably in medium- or large-sized companies.