Administrative Assistant

Description

Job Summary: Perform administrative routines, providing support to management and ensuring compliance with processes for high operational performance. Key Highlights: 1. Essential administrative support for high operational performance. 2. Grain contract management and inventory control. 3. Support in HR routines and internal/external audits. Perform the unit's administrative routines, supporting administrative management and ensuring compliance with administrative processes according to the Company's Policies and Procedures, contributing to the unit's high operational performance. **Responsibilities and Duties** Issue grain purchase contracts, collect signatures and supporting documents, and maintain documentation records. Process credit release requests based on information, documentation, and opinions received from the Commercial Department. Perform queries, write-offs, and transfers of Royalty Credits related to grain purchases. Monitor and verify unloading confirmations within grain contracts for subsequent payment indication. Issue billing authorizations, request price locks, and indicate payments for grain purchase contracts. Issue Electronic Fiscal Invoices (NFE) for purchases, sales, price fixing, supplements, rejections, and grain returns. Control and reconcile grain inflow and outflow movements, as well as safeguard inventory. Resolve customer discrepancies related to grain balances, monitor and justify pending balances (financial discounts/physical adjustments), and ensure proper documentation. Support external and/or internal audit requests. Prepare Purchase Requisitions and Purchase Orders for the Administrative and Operations departments of the unit, monitor approval workflows, and validate documentation for payment processing. Support updating the document management organization for third-party contracts. Assist with unit Personnel Department tasks, such as timekeeping, hiring, termination, vacation management, and PPE (Personal Protective Equipment) entries. Execute area-specific processes in alignment with company procedures. **Requirements and Qualifications** Completed Bachelor’s Degree Intermediate Microsoft Office proficiency Basic accounting/tax knowledge, inventory control, and goods receipt/shipment routines Experience in administrative routines **Additional Information** Health Insurance – Unimed; Dental Insurance – Uniodonto; Life Insurance; Annual Profit-Sharing Bonus (PLR). We are an agribusiness company founded nearly five decades ago. We stand alongside farmers throughout every stage of production—from planting to harvest—through our grain storage units, agricultural input supply stores, and financial solutions for agribusiness, operating across Southern Brazil. At Agrofel, a new page is written each day, where creativity and determination unite to cultivate innovative solutions for rural producers. #### **Mission:** Provide sustainable solutions for our customers, from planting to selling their harvest. #### **Our Values:** **Value Creation:** We pursue value creation for our customers, suppliers, and shareholders through innovative actions that ensure our sustainability and growth. **Passion for Our Work:** We work with dedication and diligence, fostering teamwork and recognizing internal talent. **Customer Focus:** We demonstrate strong commitment, respect, and appreciation for our customers, aiming to meet their needs. **Ethics:** We fully fulfill our responsibilities, demonstrating transparency and fairness toward all stakeholders. **Socio-Environmental Responsibility:** We act to promote sustainable development, implementing social initiatives that improve quality of life in the communities where we operate.