Administrative Assistant

Description

Job Summary: Perform administrative routines for the unit, providing management support and ensuring process compliance, contributing to high operational performance. Key Highlights: 1. Administrative and operational unit management support 2. Handling administrative and financial processes (grains, electronic invoices) 3. Support in HR routines and document organization Perform administrative routines for the unit, providing administrative management support and ensuring compliance with administrative processes according to the Company's Policies and Procedures, contributing to the unit's high operational performance. **Responsibilities and Duties** Issue grain purchase contracts, collect signatures and supporting documents, and maintain documentation records. Operationalize credit release requests based on information, documentation, and opinions received from the commercial department. Perform queries, write-offs, and transfers of Royalty Credits related to grain purchases. Monitor and verify unloading confirmations within grain contracts for subsequent payment indication. Issue billing authorizations, request price locks, and indicate payments for grain purchase contracts. Issue Electronic Invoices (NFE) for grain purchases, sales, price fixing, supplements, rejections, and returns. Control and reconcile grain inflow and outflow movements, as well as oversee inventory. Resolve outstanding customer balances related to grains, monitor and justify pending balances (financial discounts/physical adjustments), and ensure respective documentation. Support external and/or internal audit-related requests. Prepare Purchase Requisitions and Purchase Orders for the unit’s Administrative and Operations departments, track approval workflows, and validate documentation for payment processing. Support updating third-party contract document management systems. Assist the unit’s Personnel Department with tasks such as timekeeping, hiring, termination, vacation management, and PPE (Personal Protective Equipment) record entries. Execute area-specific processes in alignment with company procedures. **Requirements and Qualifications** Completed Bachelor’s degree Intermediate Microsoft Office proficiency Basic accounting/tax knowledge, inventory control, and goods receipt/shipment routines Experience in administrative routines **Additional Information** Health Insurance – Unimed; Dental Insurance – Uniodonto; Life Insurance; Annual Profit-Sharing Bonus (PLR). We are an agribusiness company founded nearly five decades ago. We stand alongside farmers throughout every stage of production—from planting to harvest—through our grain storage facilities, agricultural input supply stores, and agribusiness financial solutions, operating across Southern Brazil. At Agrofel, each day writes a new chapter where creativity and determination unite to cultivate innovative solutions for rural producers. #### **Mission:** Provide sustainable solutions for our customers—from planting to production sales. #### **Our Values:** **Value Creation:** We pursue value creation for our customers, suppliers, and shareholders through innovative actions that ensure our sustainability and growth. **Passion for Our Work:** We work with dedication and diligence, fostering teamwork and recognizing internal talent. **Customer Focus:** We demonstrate strong commitment, respect, and appreciation toward our customers, aiming to fulfill their needs. **Ethics:** We fully fulfill our responsibilities, demonstrating transparency and fairness toward all stakeholders. **Socio-Environmental Responsibility:** We act to promote sustainable development, implementing social initiatives that enhance quality of life in the communities where we operate.