Administrative Assistant (2)

Description

Job Summary: Professional responsible for administrative and financial routines, inventory control, and documentation, with focus on grain buying and selling operations. Key Highlights: 1. Performing administrative routines and grain inventory control 2. Responsible for contracts, electronic invoices (NFE), and monitoring grain payments 3. Supporting audits and HR department requirements **Description:** Completed undergraduate degree Intermediate Microsoft Office proficiency Basic accounting/tax knowledge, inventory control, and goods inbound/outbound procedures Experience in administrative routines Issuing grain purchase contracts, collecting signatures and supporting documents, and maintaining document archives. Executing the operational process for credit release requests, based on information, documentation, and opinions received from the commercial department. Performing queries, write-offs, and transfers of Royalty Credits related to grain purchases. Monitoring and verifying unloading confirmations under grain contracts for subsequent payment indication. Issuing billing authorizations, requesting price locks, and indicating payments for grain purchase contracts. Issuing Electronic Fiscal Invoices (NFE) for grain purchases, sales, price fixings, supplements, rejections, and returns. Controlling and reconciling grain inbound and outbound movements, as well as safeguarding inventory. Resolving customer discrepancies related to grain balances, monitoring and justifying pending balances (financial discounts/physical adjustments) and associated documentation. Supporting responses to external and/or internal audit requests. Preparing purchase requisitions and purchase orders for the Administrative and Operations departments of the unit, tracking approval workflows, and validating documentation for payment processing. Supporting the updating of third-party contract document management organization. Assisting with HR department tasks at the unit, such as timekeeping, hiring, termination, vacation management, and recording PPE (Personal Protective Equipment). Executing area-specific processes in accordance with company procedures. 2511120202181097079