Administrative Assistant

Description

Job Summary: Professional to assist with administrative routines, document control, processes, and general support to the department. Key Highlights: 1. Administrative process monitoring and document control 2. Preparation of spreadsheets, reports, and deadline management 3. Public and staff assistance **Responsibilities:** * Monitor administrative processes, supporting the department by preparing spreadsheets, verifying and archiving documents, managing deadlines, locating and tracking processes and notifications; * Record document entry and exit, sorting, checking data and dates, and distributing them to recipients, as well as issuing documents and arranging necessary signatures; * Review documents, identifying irregularities, verifying calculations, classifying and archiving them; * Update various control records through data collection and verification, comparing and evaluating information to meet departmental needs and support decision-making and analysis by superiors; * Manage contract expiration dates, following organizational policies and procedures, investigating possible modifications to agreed terms between parties, aiming to safeguard organizational interests; * Verify and enter documents and information into company systems; * Draft and complete documents, prepare addendums, amend contractual clauses, type texts and spreadsheets, update registrations, fill out forms, and prepare drafts, as well as dispatch official letters and memoranda, per given instructions; * Prepare reports, forms, and spreadsheets, collecting information and verifying indices and indicators; * Develop calculation spreadsheets, organizational charts, flowcharts, as well as various reports and presentations; * Provide work-related information under supervision, based on instructions from the immediate supervisor; * Control consumables and office supplies, verifying available quantities, completing requisitions, and requesting replenishment from the responsible department; * Manage the dispatch and receipt of mail pouches and correspondence, recording information in predefined control logs and performing protocol registration when required; * Assist the public and organizational staff, taking necessary actions for relevant matters; * Perform other duties inherent to the position or assigned at the discretion of the immediate supervisor, provided the employee is qualified and such duties align with their knowledge and experience; * Comply with Quality, Safety, Environment, and Social Responsibility standards and procedures. **Requirements and Qualifications:** * Completed high school education; * Preferred: Currently enrolled in or having completed a bachelor's degree; * Intermediate proficiency in Microsoft Office. **Benefits:** We offer an attractive benefits package, including multiple advantages that enhance the well-being and satisfaction of our employees. All selection processes are inclusive and consider candidates with or without disabilities, provided they meet the qualifications for the advertised positions. Minimum Education Level: High School (Secondary Education) * Life Insurance * Multi-Benefit Card * Wellhub * Partnerships with educational institutions * Dental Care * Medical Care * Meal Allowance * Transportation