ADMINISTRATIVE COORDINATOR

Description

Job Summary: We are seeking an Administrative Coordinator to serve as the company's authorized representative in contracts, ensuring smooth operations and proper execution of administrative and human resource management processes. Key Highlights: 1. Act as the company's representative in contracts 2. Coordinate administrative and operational teams 3. Foster a collaborative and developmental work environment We seek an Administrative Coordinator to act as the authorized representative for contracts in the Manaus region, ensuring smooth operations, alignment between the local team and headquarters, and accurate execution of administrative and human resource management processes. Main Responsibilities * Act as the company's authorized representative (legal proxy) for contracts in the Manaus region, maintaining close client relations and providing periodic reports to headquarters; * Coordinate administrative and operational teams assigned to contracts and onboarded personnel, ensuring achievement of goals and performance indicators; * Oversee HR processes, including hiring, vacations, leaves of absence, time tracking (Tangerino), medical certificates, and terminations; * Prepare and monitor monthly progress measurements, ensuring data accuracy and timely submission; * Manage contractual administrative resources and demands, supporting local logistics and control of materials and equipment; * Participate in periodic meetings with contract teams and headquarters, presenting results, needs, and improvement opportunities; * Ensure compliance with internal policies and contractual obligations, safeguarding service quality and operational safety; * Monitor performance indicators, propose solutions, and implement corrective and preventive actions; * Support local cost and budget management, controlling administrative and operational expenses; * Promote a collaborative work environment and continuous team development. ⸻ Requirements * Completed bachelor’s degree in Administration, Engineering, Project Management, or related fields; * Prior experience in administrative coordination, contract management, and team leadership; * Knowledge of HR processes, measurement controls, and administrative routines; * Strong interpersonal communication skills and ability to interact effectively across hierarchical levels; * Proficiency in Microsoft Office Suite (advanced Excel preferred); * Willingness to visit contract sites and undertake short-term assignments when required. ⸻ Preferred Qualifications * Experience in service-providing companies, especially those with contracts in energy, oil & gas, or industrial sectors; * Familiarity with SAP or other contract management systems; * Experience managing multidisciplinary teams in complex environments. ⸻ Behavioral Profile * Proactivity and strong sense of responsibility; * Leadership ability and sound decision-making skills; * Organizational skills, results orientation, and attention to deadlines; * Team spirit and excellent communication ability.