ADMINISTRATIVE COORDINATOR

Description

Job Summary: We are seeking an Administrative Coordinator to serve as the company's authorized representative under contracts, ensuring smooth operations and the proper execution of administrative and people management processes. Key Highlights: 1. Act as the company's representative and maintain customer relationships 2. Coordinate administrative and operational teams to ensure goal achievement 3. Foster a collaborative environment and continuous team development We are seeking an Administrative Coordinator to serve as the authorized representative for contracts in the Manaus region, ensuring smooth operations, alignment between the local team and headquarters, and the correct execution of administrative and people management processes. Main Responsibilities * Act as the company’s authorized representative (preposto) for contracts in the Manaus region, maintaining close customer relationships and providing periodic reports to headquarters; * Coordinate administrative and operational teams assigned to contracts and onboarded personnel, ensuring achievement of goals and KPIs; * Monitor HR processes, including hiring, vacations, leaves of absence, time tracking (Tangerino), medical certificates, and employee offboarding; * Prepare and control monthly measurements, ensuring data accuracy and adherence to submission deadlines; * Manage contractual administrative resources and demands, supporting local logistics and controlling materials and equipment; * Participate in periodic meetings with contract teams and headquarters, presenting results, needs, and opportunities for improvement; * Ensure compliance with internal policies and contractual obligations, safeguarding service quality and operational safety; * Monitor performance indicators, propose solutions, and implement corrective and preventive actions; * Support local cost and budget management, controlling administrative and operational expenses; * Promote a collaborative workplace and continuous team development. ⸻ Requirements * Completed bachelor’s degree in Administration, Engineering, Project Management, or related fields; * Prior experience in administrative coordination, contract management, and team leadership; * Knowledge of HR processes, measurement control, and administrative routines; * Strong interpersonal communication skills and ability to interact effectively across all hierarchical levels; * Proficiency in Microsoft Office Suite (advanced Excel preferred); * Willingness to visit contract sites and undertake short-term assignments when required. ⸻ Preferred Qualifications * Experience with service-providing companies, especially those operating contracts in energy, oil & gas, or industrial sectors; * Familiarity with SAP or other contract management systems; * Experience managing multidisciplinary teams in complex environments. ⸻ Behavioral Profile * Proactivity and strong sense of responsibility; * Leadership ability and sound decision-making skills; * Organizational skills, results orientation, and attention to deadlines; * Team spirit and strong communication ability.