Administrative Assistant - Scheduler

Description

Job Summary: Responsible for building the shipping list according to specifications, managing client relationships, and ensuring timely fulfillment of requirements, priorities, and deadlines. Key Highlights: 1. Administrative and commercial support; direct client contact for priority matters 2. Technical evaluation of production capacity and client negotiations 3. Development of shipping list planning and project analysis Responsible for preparing the shipping list in compliance with specifications, as well as maintaining client relationships to confirm requirements, priorities, and deadlines. * Provide administrative support to the Belgo Planning Department and the Commercial Area by directly contacting clients to verify order priorities regarding delivery timelines and specifications. * Evaluate production capacity for requested orders through technical assessments, and when necessary, conduct technical negotiations with clients regarding projects to ensure requirement fulfillment. * Record process stages in the internal control system (Pipefy) to guarantee that personnel involved in the respective production process can monitor workflow progress. Analyze projects for shipping list development by evaluating order weight, production time, and requested quantity for entry into the internal system (SBP). * Develop production shipping list plans containing all necessary specifications for executing the production process. Responsible for preparing the shipping list in compliance with specifications, as well as maintaining client relationships to confirm requirements, priorities, and deadlines. * Collect data from the SBP system after monthly closing for submission of management and APS reports. * Perform duties compatible with the department’s scope to contribute toward appropriate workflow development across company activities, acting proactively and preventively. * Generate monthly Management and APS reports and submit them to TID Software. * Act as a conscious professional agent aware of one’s role and responsibilities toward achieving expected excellence in results, ensuring behavior and conduct align with the company’s Code of Ethics.