Human Resources Department Assistant

Description

Job Summary: The professional will perform operational routines of the Human Resources department, ensuring accurate execution of tasks, proper document organization, timely submission of information to Accounting, and management of hiring, termination, payroll, and benefits. Key Highlights: 1. Performing operational routines of the Human Resources department 2. Full management of hiring, termination, and payroll processes 3. Monitoring and administration of benefits and timekeeping **About the Company** We are Pharmédice, a leader in sterile drug compounding. Founded in Minas Gerais, Pharmédice Manipulações Especializadas redefines excellence in sterile drug compounding for human health. Pharmédice not only meets the industry’s highest compounding standards but elevates them to a new level. We combine rigorous regulatory compliance, intelligent use of data, and unparalleled expertise to deliver sterile medications with speed and quality. Our team comprises pharmacists specialized in various fields, technicians, specialists, engineers, analysts, supervisors, IT professionals, commercial staff, logistics personnel, and procurement specialists — all united by a shared mission: ensuring market access to hard-to-find medications. **So, if you believe you are an exceptional professional ready to make a difference in our national expansion and organizational development, join us!** **Job Description** Execute operational routines of the Human Resources department, ensuring accurate task execution, document organization, correct information submission to Accounting, hiring, termination, payroll closing, benefits procurement, and timekeeping management. Job Description * Hiring employees, preparing documents for signature, and welcoming new hires with welcome kits, employee handbooks, and initial onboarding; * Terminating employees, preparing documents for signature, and conducting exit interviews. * Managing and monitoring vacation records, implementing the annual vacation schedule. * Managing and monitoring timekeeping records, identifying inconsistencies, absences, and missed clock-ins; * Entering medical certificates into the timekeeping system and control spreadsheet; * Monitoring and managing overtime bank and compensation; * Verifying payroll/advance payments and corresponding deductions; * Reviewing and monitoring the 13th-month salary payroll. * Requesting documents from Accounting; * Managing and reloading benefit cards monthly; * Updating and maintaining spreadsheets for improved departmental management; * Organizing HR-related files; * Monitoring and implementing HR metrics: turnover, absenteeism, attendance, performance, training, learning assessment, organizational climate, salary competitiveness analysis, and talent retention. * Promoting internal communication between the company and employees via social media. * Conducting internal training sessions. * Monitoring and managing PPRA and PCMSO programs. * Scheduling and monitoring occupational health examinations (pre-employment, termination, periodic, etc.). * Managing and monitoring occupational medicine and safety matters in coordination with partner clinics; * Monitoring PPE provision for cleaning staff; * Recruiting and managing the apprenticeship program in collaboration with partner companies. * Monitoring Collective Bargaining Agreements (CBAs) for planning the salary adjustment payment with Accounting; * Ensuring proper custody, preservation, maintenance, and cleanliness of office equipment, instruments, materials, and the workplace; * Participating in training programs when requested. **Requirements and Qualifications** * Currently pursuing a Bachelor’s degree in Business Administration, Accounting, or related fields; * Basic knowledge of Excel; * Basic understanding of financial procedures; * Proficiency with systems and data organization; * Operational mindset with strong attention to detail. **Desirable Qualifications** * Strong organizational skills and attention to detail; * Discipline and responsibility in performing routine tasks; * Solid execution capability and adherence to deadlines; * Proactivity in supporting the team; * Clear and concise communication; * Aptitude for repetitive and operational tasks. **Benefits** * Meal Allowance: BRL 23.00/day * Transportation Benefit / Fuel Allowance * UsiSaúde Health Plan (no monthly fee, only co-payment) * Dental Plan: BRL 26.00/month (optional) * SESC Membership * Araújo Pharmacy Network * Working Hours: 8:00 AM – 5:48 PM, Monday to Friday Employment Type: Full-time, Permanent CLT Contract Salary: BRL 2,500.00 – BRL 2,620.00 per month Work Location: On-site