Procurement and Import Analyst

Description

Job Summary: Responsible for planning, executing, and monitoring import processes for goods and services related to projects, ensuring regulatory compliance and managing documentation, while also supporting domestic procurement. Key Highlights: 1. Strategic involvement in importation and domestic procurement 2. End-to-end management of customs processes and documentation 3. Focus on legal compliance and project optimization **Summary:** Responsible for planning, executing, and monitoring import processes for goods and services related to projects, ensuring compliance with current legislation and internal regulations. Tasks include feasibility analysis, document management, issuance and validation of purchase orders, and tracking clearance, customs release, and receipt of imported goods. Also provides support for domestic institutional procurement. Requires experience in import operations, knowledge of customs legislation, and skills in process and document management. **Key Responsibilities:** * Plan, initiate, and monitor direct, indirect, and temporary import processes for goods, materials, and services required for project execution; * Analyze import feasibility, verifying compliance with legislation, internal regulations, tax requirements, and customs regulations; * Manage documentation with competent authorities and customs brokers, including application for Import Licenses; * Estimate import-related expenses such as taxes, fees, freight, and insurance; * Issue and validate purchase orders in the internal system, ensuring all information is accurate and complete; * Monitor deadlines, costs, and procedures for clearance and receipt of imported goods, ensuring adherence to specifications; * Support domestic institutional procurement, following internal rules and procedures; * Advise partners on processes, timelines, costs, and required documentation for imports and institutional procurement; * Maintain relationships with foreign suppliers, legal representatives in Brazil, customs brokers, and regulatory agencies; * Support administrative demands of the institution and department. **Position Requirements:** **Mandatory:** * Bachelor’s degree in Administration, International Trade, Logistics, Economics, Engineering, or related fields; * Proven experience in import processes (preferably in public or private institutions); * Knowledge of applicable customs, tax, and regulatory legislation; * Experience using procurement management systems for initiating and monitoring purchase orders; **Desirable:** * Experience in institutional procurement and administrative processes within public agencies or foundations; * Knowledge of temporary importation and temporary exportation; * Familiarity with foreign exchange controls and international payments; * Experience in research or educational institutions; * Knowledge of integrated management systems (ERP). **Education:** Bachelor’s degree in Administration, International Trade, Logistics, Economics, Engineering, or related fields; technical-level English proficiency, with ability to read and interpret documents such as Proforma Invoices and communicate with international suppliers. **Skills:** Responsible, proactive, organized, deadline-oriented, detail-oriented, strong communicator, deadline-driven, and collaborative in team environments. **Salary Range:** R$ 5.000,00 to R$ 5.300,00 **Work Location:** IPT – Instituto de Pesquisas Tecnológicas – Address: Av. Prof. Almeida Prado, 532 – Cidade Universitária – São Paulo – SP.