Job Summary: A finance professional to manage the entire financial cycle, design controls, ensure tax and documentary compliance, and provide managerial information. Key Highlights: 1. Manage the entire financial cycle and ensure tax compliance. 2. Design and implement auditable financial controls. 3. Provide managerial information and pursue continuous process improvement. **RESPONSIBILITIES** * **Manage the entire financial cycle** — ensuring accurate entries, adherence to deadlines, and timely bank reconciliations. * **Serve as the liaison with outsourced accounting**, ensuring documents, information, and obligations are delivered complete and on time, and verifying deliverables—not merely archiving them. * **Design and implement financial controls**, replacing ad-hoc controls with documented processes, defined routines, and audit-ready procedures. * **Ensure tax and documentary compliance**, reviewing incoming and outgoing invoices, tax forms, and payments, and flagging inconsistencies before they become liabilities. * **Maintain administrative relationships with suppliers and installation service providers**, aligning on purchase orders, delivery timelines, commercial terms, and payments. * **Provide managerial information to partners**, delivering cash flow statements, account positions, and cost analysis on a fixed periodic basis. **Pursue continuous process improvement**, proposing automations and enhancements that reduce rework and month-end closing time—without disrupting existing effective processes. **ACTIVITIES** * Record and classify incoming and outgoing financial transactions. * Execute accounts payable routine, monitoring due dates, payment terms, and supporting documentation. * Execute accounts receivable routine, tracking collections and conducting administrative follow-ups. * Perform daily bank reconciliation and investigate discrepancies. * Review incoming and outgoing invoices, verifying amounts, taxes, and registration data. * Organize and archive fiscal and financial documentation in a standardized digital structure. * Submit monthly closing information and documents to the outsourced accounting firm within the agreed deadline. * Review tax forms, obligations, and accounting deliverables received prior to payment. * Maintain and update spreadsheets and management systems with current information. * Prepare the monthly cash flow and financial position report for partners. * Request quotations, verify purchase orders, and align timelines with suppliers and service providers. * Support store administrative routines that impact the financial cycle. **Education** * Completed high school — mandatory. * Technical course or ongoing/completed undergraduate degree in Administration, Accounting, Financial Management, or related fields — preferred. **Experience** * Minimum of 2 years in financial operations — accounts payable and receivable, bank reconciliation, and fiscal document review. * Experience in small or medium-sized enterprises where the role is performed autonomously without dedicated support staff — highly preferred. * Prior experience liaising with outsourced accounting firms — a significant advantage. * Experience participating in the organization or implementation of a financial control or system previously absent — a decisive advantage. **Hard Skills** * Intermediate to advanced Excel: VLOOKUP/XLOOKUP, PivotTables, filters, and conditional formatting. * ERP systems for small retail businesses — Bling, Tiny, Omie, Conta Azul, or equivalent. * Issuance, reading, and verification of electronic fiscal documents. * Corporate internet banking and statement reconciliation. * Basic knowledge of Simples Nacional taxation applicable to retail trade — DAS, tax forms, and withholdings. * Cloud-based document management tools — Google Drive or OneDrive. **Digital and AI Competencies** * Use of automation or AI for transaction categorization and classification. * Automated reading of invoices and bank statements (OCR applied to reconciliation). * Development of simple integration routines among spreadsheets, ERP, and banks. * Critical use of AI assistants for drafting and verification — with mandatory human validation.
João Silva
Indeed · HR
João Silva
Indeed · HR
