HR ADMINISTRATIVE ASSISTANT

Description

Job Summary: This professional will assist in onboarding processes, timekeeping control, payroll processing, contract terminations, and employee service, acting as a company representative when required. Key Highlights: 1. Support in onboarding processes and document control. 2. Assistance in timekeeping verification and payroll processing. 3. Employee service and updating of workbooks. ### **JOB DESCRIPTION** MAIN RESPONSIBILITIES * Assist in the onboarding process by verifying and entering information into the system, arranging and printing documents for signature by the immediate supervisor and distribution to various company departments; * Help verify onboarding documentation delivered via courier by contractors and file it in the employee's dossier according to internal standards; * Assist in verifying timekeeping records submitted by contractors, scheduled per instructions from the immediate supervisor, performing sample checks as directed; * Send and monitor the contract termination tracking spreadsheet—based on payroll system data—to the Human Resources department; * Support termination homologation activities with labor unions, acting as a company representative (when required), following the internal routine of the HR department; * Update workbooks in accordance with departmental standards and current legislation; * Provide service to active, inactive, and on-leave employees by completing specific forms as required by current legislation and internal HR department standards; * Arrange timecards/time sheets for contractors, generate labels, and distribute them accordingly; also track and follow up on their return according to the time recording period; * Manage electronic timecards for the administrative area, generating reports for manager review and employee signatures; * Assist in data entry and verification for payroll processing, following instructions from the immediate supervisor; * Act as the company's legal representative whenever required during labor hearings or union-based contract homologations; * Assist in sorting pay slips for distribution to contractors/employees; * Perform related duties within the scope of one's competencies upon request from the immediate supervisor. ### **ADDITIONAL INFORMATION** **Employment Type:** CLT