Executive Secretary

Description

Job Summary: We are seeking an Executive Secretary to support the Board of Directors and Presidency, ensuring organizational efficiency, institutional communication, and qualified decision-making support. Key Highlights: 1. Direct interaction with the Board of Directors, Presidency, and Board of Trustees. 2. A dynamic environment with high strategic demands and continuous organization. 3. Contributing to the century-long legacy of a traditional institution. We seek an Executive Secretary to work alongside the Club’s Board of Directors and Presidency, ensuring the organization of strategic information, smooth institutional communication, and qualified decision-making support. This position requires a high level of confidentiality, exceptional organizational skills, and the ability to operate effectively within an executive and institutional governance environment. **Responsibilities and Duties** **Executive Advisory Support** * Manage schedules for the Board of Directors and Presidency * Plan and coordinate institutional meetings * Prepare agendas, minutes, and formal records * Ensure organization and follow-up on strategic matters **Governance Support** * Organize institutional documents and official records * Facilitate approval workflows with the Board of Trustees * Ensure control and traceability of decisions * Support preparation of materials for executive meetings **Information Consolidation** * Structure management reports and presentations * Consolidate information from administrative and operational departments * Support organization of strategic indicators and data **Institutional Communication** * Serve as liaison for formal communication among the Board of Directors, Board of Trustees, and departments * Ensure standardization of institutional documents * Support the Club’s strategic communications **Senior Management Organization** * Monitor deadlines, tasks, and workflows for the Board of Directors * Assist in organizing travel, schedules, and institutional commitments **Requirements and Qualifications** * Completed undergraduate degree in Business Administration, Executive Secretariat, or related fields * Prior experience in executive advisory roles, preferably supporting top leadership * Intermediate/advanced proficiency in Excel and PowerPoint * Excellent verbal and written communication skills **Additional Information** * On-site work * Direct interface with the Board of Directors, Presidency, and Board of Trustees * A dynamic environment with high strategic demands and need for continuous organization Clube Central de Icaraí, founded in 1920, is one of Niterói’s most traditional social institutions, located in the privileged setting of Icaraí Beach. Throughout its history, it has occupied several locations before consolidating at its iconic “Palácio de Mármore” (Marble Palace), inaugurated in 1976 — a symbol of elegance, community, and social development. **More than a leisure space, the Club has always served as a significant meeting point for the city, bringing together people, ideas, and memorable moments.** With comprehensive facilities—including sports, social, and wellness areas—we continue evolving to deliver high-quality experiences to our members. ***Joining Clube Central means contributing to the continuation of a century-long legacy, with a forward-looking vision and a commitment to excellence in service and management.***