Operational Assistant

Description

Job Summary: The Operational Assistant ensures the availability of supplies, cost control, and the smooth functioning of administrative processes supporting the dining room and kitchen. Key Highlights: 1. Physical Inventory Management and Stock Control 2. Procurement Support and Administrative Assistance 3. Rigor, Agility, Organization, and an Investigative Mindset **Job Description: Operational Assistant** The Operational Assistant serves as the balancing point between the office and operations. He or she ensures that supplies are available, costs are controlled, and administrative processes supporting the dining room and kitchen operate without failure. **1\. Responsibilities and Duties** * **Physical Inventory Management:** Conduct on-site counts of items (supplies, beverages, disposables), ensuring physical stock matches system records. * **Flow Control (Inbound/Outbound):** Receive suppliers, verify invoices against purchase orders, and monitor daily consumption to prevent shortages and waste. * **Daily/Weekly Inventories:** Perform rotating inventories (especially high-value items such as meats and premium beverages) and monthly inventories. * **Procurement Support:** Obtain quotations, assist in supplier selection, and monitor product reorder points. * **Administrative and HR Support:** Organize time sheets, collect documents for accounting (certificates/receipts), and assist in preparing data for payroll closing. * **Management Reporting:** Populate performance, cost, and loss spreadsheets to directly support management. **2\. Behavioral Traits (Soft Skills)** * **Rigor and Accuracy:** Discipline to count item-by-item and refusal to accept "approximate figures". * **Agility and Energy:** Profile capable of moving efficiently between the office desk and storage/receiving areas. * **Organization and Methodology:** Ability to visually organize inventory and logically structure digital files. * **Investigative Mindset:** Curiosity to understand the root cause of inventory discrepancies or losses. * **Confidentiality:** Responsibility when handling personnel documents and company financial data. **3\. Experience and Requirements** * **Experience:** Prior experience in stock control, warehouse operations, or restaurant, hotel, or retail operations. * **Computer Skills:** Proficiency in **Excel** (creating tables and basic formulas) and experience with management software (ERP). * **Technical Knowledge:** Familiarity with goods receiving procedures and proper storage practices. * **Education:** Completed high school (a technical background in administration or logistics is a plus). Compensation: R$2.200,00 \- R$2.750,02 per month Benefits: * Transportation allowance Work Location: On-site