ADMINISTRATIVE ASSISTANT (Priority for PwD)

Description

Job Summary: Administrative Assistant to perform office routines, support processes, customer service, and document management, with emphasis on interpersonal and professional skills. Key Highlights: 1. Performing administrative and operational support routines 2. Developing skills in communication, ethics, and problem solving 3. Opportunities for continuous development and professional growth **Position: ADMINISTRATIVE ASSISTANT:** **Job Title:** Administrative Assistant **Department:** Client Outsourcing the Role **Work Location:** Rio de Janeiro, or Pavuna, or Novo Rio \- RJ **Working Hours:** Services will preferably be provided on business days between 7 a.m. and 8 p.m. Exceptionally, at the client’s interest and convenience, and upon prior authorization, services may be performed at different times. The professional will work a weekly schedule of 40 (forty) hours, corresponding to standard business hours. **Requirements for the ADMINISTRATIVE ASSISTANT position:** a) Working hours: 40 hours per week, as stipulated by Decree No. 12\.174, dated September 11, 2024, and Normative Instruction No. 190, dated December 5, 2024, issued by the Secretariat of Management and Innovation \- SEGES, to be carried out between 7:00 a.m. and 8:00 p.m., Monday through Friday; b) Educational level: Currently pursuing a bachelor’s degree; c) Proficiency in Windows operating system, internet browsers, search tools, email, text and presentation editors, and electronic spreadsheets; plus at least 6 (six) months of proven experience; **Responsibilities for the ADMINISTRATIVE ASSISTANT position:** a) Distribute documents internally; b) Assist in gathering data for processing procedures and documents; c) Process material requisitions at the warehouse; d) Assist in asset registration and monitor the relocation of furniture and equipment among departments; e) Operate document reproduction machines, telephones, and other equipment; f) Access, modify, consult, delete, and enter data and information into information systems; g) Operate the electronic document and process production and management system used by the Contractor; h) Archive, classify, verify, copy, digitize, distribute, identify, locate, fill out, register, request, receive, and sort documents such as registrations, e\-mails, cards, forms, official letters, charts, spreadsheets, reports, and tables; i) Draft routine administrative documents; j) Receive, advise, and record requests and complaints from citizens and representatives of public and private institutions; k) Assist in organizing and conducting meetings and events; l) Verify, control, distribute, receive, and requisition office supplies; m) Provide information regarding the operation of units and their respective products and services; n) Perform other basic-level activities related to executing processes associated with the units’ products and services. **Skills:** Communication \- ability to listen and convey ideas fluently, coherently, and objectively; Concentration \- ability to stay alert, select important information, filter out irrelevant signals, and focus thinking; Ethics \- ability to adopt behaviors and relationships aligned with workplace values and norms; Time Management \- ability to manage one’s own time and that of others, considering tasks to be performed; Problem Solving \- ability to perceive and develop effective strategies to resolve new or ill-defined situations. **Attitudes:** Altruism \- ability to set aside personal interests for the benefit of others or the public good; Willingness \- ability to remain constantly alert and available, showing initiative and enthusiasm; Empathy \- ability to imagine oneself in others’ positions and understand their feelings, desires, ideas, and actions; Flexibility \- ability to adapt to change and revise viewpoints, openness to feedback and differing ideas; Punctuality \- ability to fulfill commitments and tasks accurately and consistently within the stipulated deadlines; Professionalism \- ability to demonstrate excellence, honorable values, standards, ethics, and good character; Emotional Balance \- ability to work under pressure, withstand frustration, and exhibit maturity and resilience. **Remuneration and Benefits** **Salary:** R$ 2\.534,13 **Benefits:** * Meal Allowance: R$ 25.00 (per day) * Transportation Allowance: R$ 10.00 (R$ 5.00 for commute to work and R$ 5.00 for commute back) **Development and Growth** MSKT offers opportunities for continuous development through training programs, workshops, and capacity-building initiatives aimed at enhancing both professional and personal growth of its employees. Compensation: R$2\.500,00 \- R$2\.800,00 per month Benefits: * Meal Allowance * Transportation Allowance Work Location: On-site