Academic Course Secretary

Description

Job Summary: The Academic Course Secretary will be responsible for attending to students, faculty members, and course coordinators, as well as assisting with administrative processes related to academic programs. Key Highlights: 1. Comprehensive administrative support and assistance for academic courses. 2. Organization and management of academic and research documentation. 3. Essential logistical and communication support for events and activities. Hello! We are the BOM JESUS IELUSC Group! Our mission is to educate people for human, social, and sustainable development through diverse experiences in a welcoming environment. If you believe in this mission and wish to make it your own purpose, you are in the right place! The **Academic Course Secretary** will be responsible for attending to students, faculty members, coordinators, and school leadership, as well as assisting with administrative processes related to academic programs. **Responsibilities and Duties** * Attend to students, faculty members, researchers, and coordinators via e\-mail, telephone, or in person. * Complete, collect, and organize all documentation related to student internships, ensuring compliance with institutional regulations. * Type, format, and proofread academic and administrative documents clearly and consistently. * Digitize and reproduce documents using internal resources or the Copy Center. * Issue certificates and participation statements for courses, seminars, workshops, and other academic events organized by the programs. * Send invitations for academic and institutional events, ensuring recipients receive information within established deadlines. * Deliver exams, assignments, and other academic materials to students and faculty members, ensuring proper document circulation. * Track and manage the submission of Class Journals, Undergraduate Theses (TCCs), monographs, and experimental projects, ensuring adherence to established deadlines. * Assist in updating course portfolios and maintain physical information bulletin boards updated with relevant content for the academic community. * Organize logistics for accommodation and travel for guest faculty, speakers, and participants in events hosted by the program. * Deliver and collect documents across various departments of the institution, serving as a liaison between the program and other administrative areas. * Support course coordinators in planning, organizing, and monitoring complementary student activities, ensuring alignment with academic and institutional guidelines. * Clarify questions regarding procedures and formalities related to the submission and evaluation of research projects. * Receive, register, and organize all documentation submitted to the Committee, ensuring compliance with ethical and regulatory requirements. * Maintain up-to-date records of research project submission, approval, and follow-up processes. * Prepare and review documents and opinions issued by the Committee, ensuring compliance with guidelines from the National Research Ethics Commission (CONEP). * Organize and coordinate Committee meetings, including room reservations, preparation of materials, and sending invitations and agendas to CEP members. * Draft and distribute meeting minutes, accurately recording decisions and resolutions made. * Monitor project submission and review deadlines, ensuring researchers receive notifications regarding pending items and response timelines. * Follow up on requested adjustments or modifications required by the Committee for researchers. * Enter and update information in the research project management system, ensuring data accuracy and accessibility. * Keep the CEP website and pages updated with relevant information, such as project submission guidelines, regulations, and deadlines. * Issue ethical approval certificates for research projects and participation statements for Committee members and researchers, as appropriate. * Organize events, training sessions, and seminars related to CEP activities, coordinating logistics for venue, materials, and communications. * Ensure all CEP administrative activities comply with CONEP regulations and IELUSC’s ethical and institutional policies. **Requirements and Qualifications** * Completed high school education; currently pursuing higher education is an advantage. * Basic knowledge of Microsoft Office tools and internet usage. * Basic knowledge of records management. * Strong written communication skills. * Administrative experience, preferably in an educational institution. **Additional Information** **Our Benefits:** * Health insurance plan (per institutional policy). * Dental insurance plan. * Tuition scholarships (per institutional policy). * Restaurant partnership. * SESC partnership. * Discount on swimming and fitness center activities. * Parking. * Uniform. **Working Hours:** * Monday to Friday, from 8:00 AM to 12:00 PM and from 1:00 PM to 5:48 PM **We believe excellence in education transforms tomorrow.** **Our purpose is to transform the world through education.** We are a community-based, Lutheran educational institution with 99 years of history, dedicated to training and educating individuals at various life stages while valuing human essence, adopting innovative and market-relevant teaching methodologies, and investing in excellent infrastructure to support the educational process. We develop creative, ethical, critical, and socially committed individuals. We are over 900 professionals who believe in excellence in education. We operate across multiple educational levels (Basic Education, Technical Education, and Higher Education) and across six campuses, under the following brands: **BONJA School \- Joinville/SC** *From Nursery to High School / Bilingual Programs (English and German) / Nursing Technical Program* **BONJA International \- Joinville/SC** Trilingual International Education **IELUSC College \- Joinville/SC** *Administration, Law, Physical Education, Nursing, Speech Therapy, Journalism, Nutrition, Psychology, Advertising and Public Relations.* **BONJA Swimming and Fitness Center \- Joinville/SC** **Paschoa Poffo Early Childhood Education Center \- Joinville/SC** **Professor Renate Riede School \- Canoinhas/SC** Early Childhood Education through 5th Grade of Elementary School